Director Personal Assistant

JD WORKS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking a Personal Assistant to the Director. This role involves managing the director's daily schedule, coordinating meetings, and ensuring effective communication across departments. The ideal candidate should have a degree in any field and possess excellent organizational skills. No overtime is required, and working hours are Monday to Friday, 8:30 AM to 5:30 PM.

Qualifications

• Excellent organizational skills required.
• Proficient in communication and liaison between departments.
• Ability to manage sensitive information with discretion.

Responsibilities

• Manage director's daily schedule and appointments.
• Take detailed notes during meetings for follow-up.
• Consolidate inputs from various departments for the director.
• Coordinate administrative operations and office procedures.

Education

Degree in any field

Job description

JOB SCOPE

• Personal Assistant to Director
• Familiar with company business model and people of the organisation
• Familiar with director daily activities
• Managing director daily schedule with different meetings external and internal
• Take notes on all details of meeting
• Follow up with each department head for meeting agenda follow up, reports, submission, etc
• Bridging different department input and summary to director
• Reminder to director for all deadline sensitive decision
• Organise meetings with different department
• Manage all sensitive approval
• Support director as far as productivity concern
• Consolidate comments and suggestion from different department
• Delivery instruction from director to different department
• Arrangement of oversea trip schedule, logistic, etc
• Oversee and coordinate administrative operations, develop and implement office procedures, manage budgets and vendor relationships, prepare business reports and documentation, support HR and departmental activities, and ensure efficient communication and workflow across all levels of the organization.

EDUCATION

• Degree in any field will do

WORKING HOURS

• Monday to Friday
• 8.30 am to 5.30pm
• No OT required