Deputy Director, Corporate Planning and Development

National Library Board; Singapore; Hybrid; SGD 80,000 - 120,000; Full time

Job summary

A prominent cultural institution in Singapore is seeking a managerial leader to oversee Planning and Projects and drive operational efficiency. The role involves leading a team to implement initiatives, manage contracts, and strategize large-scale projects. Ideal candidates will have at least 7 years of management experience, strong stakeholder management skills, and proven project management abilities. This position offers a hybrid work environment and opportunities for professional growth.

Qualifications

• At least 7 years of relevant experience in a management position.
• Demonstrated ability to influence stakeholders and lead teams.
• Proven project management and people management skills.

Responsibilities

• Drive management and functions of Planning and Projects.
• Implement new initiatives to enhance operational efficiency.
• Oversee management of contracts and project activities.
• Develop data analytics capabilities for decision making.

Skills

Leadership

Stakeholder management

Good communication

Analytical skills

Project management

Problem-solving

Job description

What the role is:

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore. At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact. We can offer you: • A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery. • An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives. • An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

You will oversee and drive the effective management and functions of Planning and Projects and Corporate Services to attain high levels of operational efficiency and effective governance in support of the division’s mission to enhance information discovery and optimise processes.

What you will be working on:

• Direct the team to analyse and identify process gaps and implement new initiatives to improve operational efficiency, as well as projects in areas supporting an optimised operation and achieving productivity, through process and system improvements.
• Oversee the formulation and communication of policies and guidelines, as well as institute internal controls and systems, to enhance operational efficiency and effectiveness, with a view to promoting good governance compliance and optimal management of resources.
• Strategise and drive new initiatives and large-scale projects implementation. This includes co‑ordination with internal customers, key stakeholders and appointed contractors, which encompass conceptualisation, planning, management, implementation and close‑out of projects, with the emphasis on ensuring that projects achieved the targets and outcomes in terms of budget management, quality assurance, operational efficiency and governance compliance.
• Oversee the management of contracts, vendors and project activities, including the effective deployment of manpower resources, project funding and cash flow management.
• Oversee and drive the division’s work‑planning and management reporting of the division’s performance. This includes setting appropriate performance and service standards and develop appropriate KPIs and Balanced Score Cards at the divisional and departmental levels to track and evaluate key performance areas and recommend appropriate remedial actions.
• Oversee the division’s management and monitoring of corporate governance and statutory compliance, including audit and risk management.
• Develop the division’s capabilities in data analytics to support planning and decision making in budgeting and resource optimisation.
• Oversee and drive the effective management and functions of Corporate Services to provide effective administrative support, including the management of Finance and HR functions in the division.
• Establish and forge close working relationship with internal customers, stakeholders and vendors/partners at the management level.

What we are looking for:

• Preferably at least 7 years of relevant experience in a management position.
• Ability to lead and influence stakeholders, management and staff.
• Ability to network effectively at multiple levels.
• Good communication and presentation skills.
• Good analytical and problem‑solving skills.
• Good in project management, people management and motivating teams.
• Strong sense of achieving results.

Location: Library Supply Centre, 3 Changi South Street 2 S486548

Division: Resource Discovery and Management Division

The successful applicant will first be appointed on a 2‑year contract basis.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special place in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally‑connected library and information service so as to promote a knowledgeable and engaged society. If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.