Department Assistant

SKYBOUND INTERACTIVE ENTERTAINMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading gaming company in Singapore is seeking a Department Assistant to provide essential administrative support. The role involves managing schedules, handling correspondence, maintaining records, and assisting in various departmental activities. Ideal candidates should have a diploma in business administration and strong organizational skills. Proficiency in Japanese or Chinese is a plus, enhancing communication with international clients.

Qualifications

• Strong organizational and multitasking abilities are essential.
• Excellent communication skills are required for interaction with staff.
• Proficiency in Japanese or Chinese preferred for client relations.

Responsibilities

• Manage schedules, appointments, and meetings for department members.
• Maintain and update department files, databases, and records.
• Assist in planning and organizing departmental events or projects.

Skills

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficiency in Japanese or Chinese

Education

Diploma or equivalent qualification in business administration

Job description

Job Summary:

We are looking for a Department Assistant who provides administrative support to ensure efficient operation of the department. This role involves organizing schedules, handling correspondence, maintaining records, and assisting with various departmental tasks.

Key Responsibilities:

Administrative Support

• Manage schedules, appointments, and meetings for department members.
• Handle department correspondence, including emails, letters, and calls.

Documentation and Records Management

• Maintain and update department files, databases, and records.
• Prepare reports, presentations, and other documents as needed.

Office Coordination

• Order and maintain office supplies.
• Coordinate with other departments or external vendors as required.

Event and Project Support

• Assist in planning and organizing departmental events or projects.
• Monitor project timelines and provide administrative support where needed.

General Assistance

• Provide day-to-day support to department staff for miscellaneous tasks.
• Handle any ad hoc duties assigned by department management.

Requirements:

• Diploma or equivalent qualification in business administration or related fields.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Japanese or Chinese is a plus, as this role may involve liaising with international clients or stakeholders.