Course Scheduler Lead

TALENTSIS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A training management company in Singapore seeks a Training Administrator to manage short course runs and coordinate logistics. The ideal candidate should possess a Bachelor’s degree and relevant experience in training administration, with strong communication skills and ICT familiarity. This 1-year contract position involves managing schedules, liaising with trainers, and ensuring the smooth execution of training activities. Join a dynamic team and contribute to educational excellence.

Qualifications

• Bachelor’s degree with relevant experience in training administration.
• Good English proficiency with clear written and verbal communication skills.
• Ability to liaise effectively with trainers and work closely with internal stakeholders.
• Basic proficiency and familiarity with information and communication technology (ICT).
• A team-oriented individual with strong coordination skills.

Responsibilities

• Set up and manage short course runs within the training management system.
• Coordinate classroom and trainer bookings and ensure accurate and timely updates in the training management system.
• Create and maintain class schedules for Academic Programmes.
• Prepare assessment runs by creating entries in the system.
• Publish course run information on the organization’s website.
• Arrange logistics for confirmed course runs.
• Communicate confirmed schedules to trainers, schools, and PAs.
• Confirm trainer appointments and ensure all necessary arrangements are completed.
• Submit refreshment orders to vendors as required.
• Notify classrooms, trainers/invigilators, and registered learners of cancellations or schedule changes.
• Prepare and consolidate monthly reports on course and programme activities.

Skills

Training administration

Coordination skills

Communication skills

Information and communication technology (ICT)

Education

Bachelor’s degree in relevant field

Job description

Responsibilities

• Set up and manage short course runs within the training management system.
• Coordinate classroom and trainer bookings and ensure accurate and timely updates in the training management system.
• Create and maintain class schedules for Academic Programmes, including: Formatting school timetables and uploading them to the training management system; Reviewing and validating timetable details for accuracy.
• Prepare assessment runs by creating entries in the system, which follows: Booking assessment venues and assigning invigilators.
• Publish course run information on the organization’s website.
• Arrange logistics for confirmed course runs.
• Communicate confirmed schedules to trainers, schools, and PAs.
• Confirm trainer appointments and ensure all necessary arrangements are completed.
• Submit refreshment orders to vendors as required.
• Arrange air-conditioning bookings when needed.
• Process class or assessment cancellations and update their status in the system.
• Notify classrooms, trainers/invigilators, and registered learners of cancellations or schedule changes.
• Prepare and consolidate monthly reports on course and programme activities.

Requirements

• Bachelor’s degree with relevant experience in training administration.
• Good English proficiency with clear written and verbal communication skills.
• Ability to liaise effectively with trainers and work closely with internal stakeholders.
• Basic proficiency and familiarity with information and communication technology (ICT).
• A team-oriented individual with strong coordination skills.

Note: This position is offered on a 1-year contract basis.

Your recruiter for this job: WhatsApp Dana @ 6421 4964 for a quicker response.
Connect with me on
LinkedIn: https://www.linkedin.com/in/danatongco/
Dana @talentsis.com.sg
Talentsis Pte Ltd | EA No: 20C0312