Corporate Secretary

VANICE ADVISORY PRIVATE LIMITED; Singapore; On-site; SGD 51,000 - 78,000; Full time

Job summary

A leading business advisory firm in Singapore is seeking an experienced corporate secretarial professional to manage compliance for incorporated companies. The role includes handling corporate secretarial duties under the Singapore Companies Act and advising clients on governance matters. Ideal candidates possess a Diploma in Business Administration and at least 2 years of relevant experience, with strong organizational skills and English proficiency. Knowledge of Mandarin is a plus.

Qualifications

• Minimum Diploma in Business Administration, Corporate Governance, or related field.
• ICSA/SAICSA qualification or pursuing will be an advantage.
• At least 2 years experience in corporate secretarial practice handling Singapore ACRA compliance.

Responsibilities

• Manage a portfolio of Singapore-incorporated companies.
• Handle full suite of corporate secretarial duties under Singapore Companies Act.
• Advise clients on corporate governance matters and ACRA/Companies Act requirements.

Skills

Corporate secretarial compliance

Organizational skills

Attention to detail

Good command of written & spoken English

Proficiency in Mandarin

Education

Diploma in Business Administration or related field

Tools

Digital tools for document management

Job description

About Us

Vanice Advisory Private Limited

Vanice Advisory is a one-stop business advisory firm based in Singapore, providing comprehensive corporate secretarial, compliance, mergers & acquisitions, business investment, and immigration solutions. We serve both local SMEs and international clients seeking to leverage Singapore as a hub for their businesses. Our Johor Bahru office supports our growing regional operations.

Responsibilities

As part of our regional team, you will play a critical role in ensuring our clients remain fully compliant with Singapore's ACRA and regulatory requirements. You will:

• Manage a portfolio of Singapore-incorporated companies.
• Handle the full suite of corporate secretarial duties under Singapore Companies Act, including:
• Company incorporations, striking off, and conversions.
• Preparation and filing of annual returns, AGM documents, board and shareholders resolutions.
• Maintenance of statutory registers and minute books. Liaise with ACRA, IRAS and other Singapore government bodies on compliance matters.
• Ensure timely compliance with all statutory and regulatory requirements.
• Advise clients on corporate governance matters and ACRA/Companies Act requirements.
• Coordinate with auditors, tax agents, bankers, and internal teams.
• Assist with due diligence and corporate restructuring exercises.
• Prepare documents for share allotments, transfers, dividends, and changes of directors/shareholders.

Requirements

• Minimum Diploma in Business Administration, Corporate Governance, or related field.
• ICSA/SAICSA qualification or pursuing will be an advantage.
• At least 2 years experience in corporate secretarial practice handling Singapore ACRA compliance (experience in a professional services firm preferred).
• Familiar with Singapore Companies Act, ACRA BizFile+ processes, and corporate governance requirements.
• Good command of written & spoken English. Proficiency in Mandarin is an advantage (to liaise with Chinese-speaking clients).
• Strong organizational skills, attention to detail, and ability to handle multiple deadlines.
• Tech-savvy, comfortable using digital tools to manage filings and documents.