Corporate Secretary

VANICE ADVISORY PRIVATE LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A business advisory firm in Singapore seeks an experienced corporate secretarial role to manage compliance for clients. Responsibilities include handling corporate filings, advising on governance matters, and ensuring adherence to regulatory requirements. Ideal candidates have a diploma in Business Administration and at least 2 years of relevant experience. Familiarity with Singapore compliance processes is essential.

Qualifications

• Minimum 2 years of experience in corporate secretarial practice.
• Familiarity with Singapore Companies Act and ACRA compliance.
• Good command of written and spoken English.

Responsibilities

• Manage a portfolio of Singapore-incorporated companies.
• Prepare and file annual returns and other statutory documents.
• Advise clients on compliance matters.

Skills

Corporate governance knowledge

Organizational skills

Attention to detail

Digital tool proficiency

Education

Diploma in Business Administration or related field

Job description

Vanice Advisory Private Limited

About Us

Vanice Advisory is a one-stop business advisory firm based in Singapore, providing comprehensive corporate secretarial, compliance, mergers & acquisitions, business investment, and immigration solutions. We serve both local SMEs and international clients seeking to leverage Singapore as a hub for their businesses. Our Johor Bahru office supports our growing regional operations.

Job Description & Responsibilities

As part of our regional team, you will play a critical role in ensuring our clients remain fully compliant with Singapore's ACRA and regulatory requirements. You will:

• Manage a portfolio of Singapore-incorporated companies.
• Handle the full suite of corporate secretarial duties under Singapore Companies Act, including:
• Company incorporations, striking off, and conversions.
• Preparation and filing of annual returns, AGM documents, board and shareholders resolutions.
• Maintenance of statutory registers and minute books. Liaise with ACRA, IRAS and other Singapore government bodies on compliance matters.
• Ensure timely compliance with all statutory and regulatory requirements.
• Advise clients on corporate governance matters and ACRA/Companies Act requirements.
• Coordinate with auditors, tax agents, bankers, and internal teams.
• Assist with due diligence and corporate restructuring exercises.
• Prepare documents for share allotments, transfers, dividends, and changes of directors/shareholders.

Requirements

• Minimum Diploma in Business Administration, Corporate Governance, or related field.
• ICSA/SAICSA qualification or pursuing will be an advantage.
• At least 2 years experience in corporate secretarial practice handling Singapore ACRA compliance (experience in a professional services firm preferred).
• Familiar with Singapore Companies Act, ACRA BizFile+ processes, and corporate governance requirements.
• Good command of written & spoken English. Proficiency in Mandarin is an advantage (to liaise with Chinese-speaking clients).
• Strong organizational skills, attention to detail, and ability to handle multiple deadlines.
• Tech-savvy, comfortable using digital tools to manage filings and documents.