Corporate Secretarial - Senior Associate

IN.CORP CORPORATE SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A corporate services firm in Singapore is seeking an experienced professional to manage a portfolio of clients, ensuring compliance with statutory requirements. Responsibilities include incorporating new companies, preparing resolutions, and filing annual returns. The ideal candidate will have 2–4 years of corporate secretarial experience and knowledge of the Singapore Companies Act. Proficiency in corporate documentation and tools such as BizFile+ and SGXNet is essential. Strong organisational skills and attention to detail are necessary to thrive in this role.

Qualifications

• Minimum 2–4 years of corporate secretarial experience; listed company experience preferred.
• Proficient in corporate secretarial documentation and regulatory platforms.
• Strong attention to detail and ability to manage multiple deadlines.

Responsibilities

• Incorporate new companies and maintain statutory registers.
• Ensure timely filing of annual returns and statutory documents.
• Attend meetings and perform accurate minute-taking.

Skills

Corporate secretarial experience

Knowledge of Singapore Companies Act

Attention to detail

Organisational skills

Excellent communication

Proficiency in MS Office

Education

ICSA/CSIS/CGI qualification

Tools

BizFile+

SGXNet

Job description

The successful candidate will work with the team in managing a portfolio of clients, including SGX-listed entities, ensuring compliance with statutory requirements under the Singapore Companies Act, SGX Listing Rules, and other regulatory frameworks. This role involves handling complex corporate secretarial tasks, advisory services, and supporting governance for listed companies.

Responsibilities

• Incorporate new companies, register foreign branches, and handle striking‑off procedures.
• Prepare directors’ and shareholders’ resolutions, AGM/EGM materials, and maintain statutory registers.
• Ensure timely filing of annual returns and other statutory documents with ACRA.
• Draft and release announcements via SGXNET and prepare Board/Committee meeting materials.
• Attend meetings and perform accurate minute‑taking.

Requirements

• Minimum 2–4 years of corporate secretarial experience; listed company experience preferred.
• Pursuing or holding ICSA/CSIS/CGI qualification is an advantage.
• Proficient in corporate secretarial documentation, filings, and regulatory platforms (BizFile+, SGXNet).
• Knowledge of Singapore Companies Act, ACRA requirements, and corporate governance; SGX Listing Rules experience preferred.
• Strong attention to detail, organisational skills, and ability to manage multiple deadlines.
• Excellent written and verbal communication; professional judgment and discretion.
• Proactive, solution‑oriented, and able to work independently or in a team.
• Proficiency in MS Office; familiarity with board portal or entity management systems is an advantage.