CORPORATE SECRETARIAL MANAGER

NANYANG CORPSEC SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A corporate secretarial service provider in Singapore is seeking an experienced corporate secretary to handle various corporate matters and manage a small team. The ideal candidate will have 5-6 years of relevant experience and proficiency in compliance and administrative tasks. Strong interpersonal skills and attention to detail are essential for this role.

Qualifications

• At least 5‑6 years relevant experience in professional firms providing corporate secretarial services.
• Possess / pursuing ICSA or relevant qualification is an advantage.
• Able to work independently, multi-task and is meticulous.
• Good organization and administrative skills.

Responsibilities

• Handle a portfolio of corporate secretariat matters.
• Prepare and draft board resolutions and minutes.
• Ensure compliance with statutory and regulatory requirements.
• Organise and co‑ordinate board meetings.
• Attend to notarisation and legalisation of documents.

Skills

Corporate secretariat experience

Interpersonal skills

Communication skills

Attention to detail

Attention to detail

Education

ICSA or relevant qualification

Job description

Job Description & Requirements

Responsibilities

• Handle a portfolio of corporate secretariat matters for both Singapore and Overseas companies including preparation of Directors’ Resolutions, AGM & EGM documents and preparation of materials for meetings
• Prepare and draft board resolution and minutes examples change of directors and/or secretary, establishment of bank accounts and facilities, transfer of shares, increase of share capital, etc
• E‑filing of various transactions with ACRA which includes Annual Return, Return of Allotment, Appointment of Officers, etc
• Ensure compliance with statutory and regulatory requirements including meeting deadlines
• Organise and co‑ordinate board meetings and preparation of board papers
• Liaise with external parties such as notary offices, etc
• Attend to notarisation and legalisation of documents
• Respond to requests from business units and auditors for information and documents
• Guiding, coaching & mentoring
• Manage a small team of corporate secretaries

Requirements

• At least 5‑6 years relevant experience in professional firms providing corporate secretarial services.
• Possess / pursuing ICSA or relevant qualification is an advantage.
• Good interpersonal and communication skills.
• Able to work independently, multi‑task and is meticulous.
• Good organisation and administrative skills.
• Excellent attention to detail.