Corporate Secretarial Executive

DURBAR RESTAURANT PTE. LTD.; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A corporate secretarial firm is seeking a proactive individual to advise on corporate incorporation, manage changes, and ensure compliance with statutory requirements. Ideal candidates will have a diploma/degree in a related discipline and 1–2 years of experience. Strong interpersonal and communication skills are essential for this role which involves liaising with external parties and maintaining statutory records. The position requires self-motivation and the ability to work under tight deadlines.

Qualifications

• Minimum 1–2 years of relevant experience in a corporate secretarial firm.
• Familiar with filing statutory forms and Companies Act.
• Self-motivated, able to work independently with minimal supervision.

Responsibilities

• Advise on corporate incorporation matters and compliance procedures.
• Manage corporate changes and statutory lodgments efficiently.
• Prepare and submit accurate ACRA e-filings and corporate documents.

Skills

Interpersonal skills

Communication skills

Proactive mindset

Ability to work under deadlines

Education

Diploma in Business Administration or related

ICSA qualification

Job description

Responsibilities

1. Advise on Corporate Incorporation Matters
   Provide guidance and support on company incorporation procedures, including setting up new companies, registering Singapore branches, striking off entities, and ensuring full compliance with the Singapore Companies Act and other relevant regulations.
2. Facilitate Corporate Changes
   Manage and execute corporate changes such as the appointment or cessation of company officers, changes in registered office address, updates to bank signatories, and other related statutory lodgments.
3. ACRA E‑Filings
   Prepare and submit ACRA e‑filings accurately, timely, and in accordance with statutory requirements.
4. Preparation of Corporate Documents
   Draft and prepare directors’ and shareholders’ resolutions, statutory forms, and other corporate secretarial documentation, including matters related to bank account openings or amendments to bank signatories.
5. Liaison with External Parties
   Coordinate and communicate with external service providers, regulatory bodies, and business partners on statutory, compliance, and corporate filings.
6. E‑Lodgment with Government Agencies
   Handle e‑lodgment of documents and notifications to various government agencies as required.
7. Maintenance of Statutory Records
   Update and maintain statutory registers and records, including the Register of Controllers, Register of Nominee Directors, and other mandated registers.
8. Administrative & Ad‑Hoc Support
   Perform any other corporate secretarial duties or administrative tasks as required to support the smooth operation of the department.

What We’re Looking For

1. Diploma, Advanced Diploma, or Degree in Business Administration, Business Management, Law, or a related discipline.
2. ICSA qualification or candidates currently pursuing SAICSA will be an advantage.
3. Minimum 1–2 years of relevant experience in a corporate secretarial firm.
4. Familiar with filing of statutory forms and Companies Act.
5. Strong interpersonal and communication skills with the ability to work effectively as part of a team.
6. Self‑motivated, proactive, and able to work independently with minimal supervision.
7. Meticulous and able to take challenge and manage multiple tasks within tight deadlines.