Corporate Secretarial Assistant (Secretarial Firm)

IPT SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A corporate services provider in Singapore is looking for a Corporate Secretarial Assistant to manage various client company secretarial matters. Responsibilities include assisting with incorporation, preparing resolutions, and ensuring compliance with statutory requirements. Ideal candidates are fresh graduates or students with diplomas in relevant fields. Proficiency in English and Chinese is required for client communication. The role offers a part-time/full-time position with a working environment focused on attention to detail and teamwork.

Qualifications

• Fresh graduates or students welcome to apply.
• Must be able to work independently in a fast-paced environment.
• Good attitude, willing to learn and hardworking.

Responsibilities

• Handle clients’ Company Secretarial matters.
• Assist with incorporation of new companies and opening of bank accounts.
• Prepare resolutions and minutes of meetings.

Skills

Good computer skills

Team player

Good communication in English and Chinese

Attention to detail

Education

Diploma in Legal studies

Specialist Diploma in Corporate Secretarial Practice

Degree in Company Management/Law

Tools

Microsoft Word

Microsoft Excel

Artemis

Job description

Key Responsibilities

• Handle all aspects of clients’ Company Secretarial matters
• Customer due diligence (onboarding and on‑going monitoring)
• Assist with incorporation of new companies, opening of Bank Accounts, etc.
• Prepare Resolutions, Minutes of Meeting for AGM/EGM, and Maintain Minute Books
• Preparing & filing of relevant forms with ACRA and e‑stamping of transfer forms
• Ensure that statutory and regulatory requirements are met
• Maintaining records across 2 systems
• Assist with registration and maintenance of CorpPass access
• Perform any other secretarial duties and support other teams as and when assigned

Requirements

• Part‑time/full‑time position
• Fresh graduate or students are welcome to apply
• CSIS/ISCA members, Diploma in Legal studies from local Polytechnic, or Specialist Diploma in Corporate Secretarial Practice, or Degree in Company Management/Law
• Good computer skills, especially in Word and Excel
• Able to work independently in a fast paced environment and committed to details
• Positive work attitude, willing to learn and hardworking
• Good team player and able to communicate well in English and Chinese (to handle Chinese speaking clients, and to read documents in Chinese)
• Familiar with Artemis, Microsoft application will be an added advantage
• 5 days work week, Monday – Friday
• East (Tai Seng) working area

Application Process

Interested candidate, please send in your latest CV to [e-mail], indicating:

• Current salary
• Expected salary
• Reason for leaving
• Notice period

Please indicate the email topic as "Corporate Secretarial Assistant". Salary will commensurate with experience.

We regret that only shortlisted candidate (Singaporean/PR) shall be notified.