Corporate Secretarial Assistant Admin

REVUP PROSERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A professional services company in Singapore is seeking an individual to coordinate mail services and assist with corporate document scanning. The ideal candidate will have strong communication skills, attention to detail, and at least 1 year of relevant experience. On-the-job training will be provided. This role offers a positive working environment and opportunities for learning.

Qualifications

• Minimum 1 year of relevant work experience.
• Positive working attitude with a willingness to learn.
• Resourceful and ability to handle multiple tasks.

Responsibilities

• Coordinate hold mail services for clients.
• Assist in scanning and processing bank statements.
• Update individual profiles in Sentroweb for screening.

Skills

Strong interpersonal and communication skills

Detail-oriented

Organizational skills

Proficient in Microsoft Office

Education

Diploma graduate in any field

Job description

Mail & Bank Statements

• Responsible for clients with Hold Mail Services and to coordinate
• Arrange for the re-direction of mails including scanning and liaising with clients.
• Arrange for the collection and sorting of daily mail for the respective departments.
• Assist in the scanning of bank statements and other related documents for clients with accounting work with us.
• Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.

Secretarial Services

• Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.
• Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.
• Assist the Team in arranging for certification/notarisation of documents.
• Assist the Team with bulk updating of time charges, disbursements etc in Viewpoint.
• Handle the complete procedure for closed files based on the File Closure Checklist.

CDD and Sentroweb

• Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.
• Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.
• Maintain and follow up with PICs for any alerts from Sentroweb On-Going Monitoring Reports.
• Monitor the completion of the Risk Assessment Review by PIC within 14 days from the appointment of our services.

Job Requirements

• Diploma graduate in any field
• Strong interpersonal and communication skills (both written and verbal) for effective client engagement
• Detail-oriented with a high level of accuracy and strong organizational skills
• Positive working attitude with a willingness to learn
• Minimum 1 year of relevant work experience
• Candidate with offshore experiences will be an advantage
• Resourceful and proficient in Microsoft Office
• On-the-job training will be provided