Corporate Secretarial Assistant

REVUP PROSERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A corporate service provider in Singapore is seeking a Corporate Secretarial Assistant. You will coordinate hold mail services, assist with document scanning, and maintain client profiles. The ideal candidate has a diploma, excellent communication skills, attention to detail, and at least 1 year of relevant experience. On-the-job training will be provided.

Qualifications

• Strong interpersonal and communication skills for effective client engagement.
• Detail-oriented with a high level of accuracy.
• Positive working attitude with a willingness to learn.
• Minimum 1 year of relevant work experience.

Responsibilities

• Coordinate clients' Hold Mail Services and liaise with clients.
• Arrange mail collection and sorting for departments.
• Assist in scanning bank statements and corporate documents.
• Update individual/corporate profiles in Sentroweb for screening.

Skills

Interpersonal skills

Communication skills

Attention to detail

Organizational skills

Proficiency in Microsoft Office

Education

Diploma in any field

Job description

Corporate Secretarial Assistant

• Permanent role
• Onsite work arrangement
• Work location: CBD area

The Opportunity

Mail & Bank Statements

• Responsible for clients with Hold Mail Services and to coordinate for the ones at Ubi Techpark.
• Arrange for the re-direction of mails including scanning and liaising with clients.
• Arrange for the collection and sorting of daily mail (23rd Floor for now) for the respective departments.
• Assist in the scanning of bank statements and other related documents for clients with accounting work with us.
• Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.

Secretarial Services

• Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.
• Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.
• Assist the Team in arranging for certification/notarisation of documents.
• Assist the Team with bulk updating of time charges, disbursements etc in Viewpoint.
• Handle the complete procedure for closed files based on the File Closure Checklist.

CDD and Sentroweb

• Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.
• Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.
• Maintain and follow up with PICs for any alerts from Sentroweb On-Going Monitoring Reports.
• Monitor the completion of the Risk Assessment Review by PIC within 14 days from the appointment of our services.

Your Background

• Diploma graduate in any field
• Strong interpersonal and communication skills (both written and verbal) for effective client engagement
• Detail-oriented with a high level of accuracy and strong organizational skills
• Positive working attitude with a willingness to learn
• Minimum 1 year of relevant work experience
• Candidate with offshore experiences will be an advantage
• Resourceful and proficient in Microsoft Office
• On-the-job training will be provided

May Anne Ramos

Senior Consultant | R1110127

Revup Proservices Pte Ltd | EA.24C2366