Corporate Secretarial Assistant

PKF-CAP CORPORATE SERVICES PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A corporate services provider in Singapore is seeking a Corporate Secretarial Assistant to support company incorporation, maintain statutory records, and assist with KYC processes. Candidates should have a degree in Business Administration or related fields, with strong interpersonal skills. Fresh graduates are encouraged to apply. The role requires proficiency in Microsoft Office and an organized, detail-oriented attitude.

Qualifications

• Diploma/Degree in Business Administration, Corporate Governance, Human Resources, or a related field.
• Graduates with ICSA/CSIS qualifications will be preferred.
• Good time management and ability to meet deadlines.

Responsibilities

• Assist in providing corporate secretarial support to a portfolio of entities.
• Prepare and file statutory documents with ACRA.
• Support client onboarding and ongoing due diligence processes.

Skills

Proficient in Microsoft Office tools

Strong interpersonal skills

Organised and detail-oriented

Ability to work independently

Education

Diploma/Degree in Business Administration

ICSA/CSIS qualifications

Job description

We are currently looking for suitable candidates to join our Corporate Secretarial Department as Corporate Secretarial Assistant.

Job Description

• Assist in providing corporate secretarial support to a portfolio of private limited, public listed, VCCs, branches, foreign companies, and other entities.

• Assist in the incorporation of new companies, registration of branches/representative offices, and other entities, ensuring compliance with the Companies Act 1967.

• Maintain and update statutory registers, minute books, and corporate records in both electronic and physical formats.

• Prepare and file statutory documents with ACRA, including annual returns, resolutions, and changes in company particulars.

• Draft directors’/shareholders’ resolutions and assist in preparing minutes of meetings.

• Support client onboarding and ongoing due diligence processes, including KYC/CDD documentation.

• Assist in the automation of work processes within the department.

• Prepare and submit work pass applications, renewals, and cancellations, and liaise with MOM and other authorities on related matters.

• Support clients and candidates with documentation and ensure compliance with employment agency and MOM requirements.

• Maintain accurate records of statutory filings, applications, and correspondence.

• Handle any other ad-hoc assignments as directed by the supervisor from time to time.

Requirements

• Diploma/Degree in Business Administration, Corporate Governance, Human Resources, or a related field.

• Graduates with ICSA/CSIS qualifications and/or a CEI license will be preferred.

• Fresh graduates are welcome, prior experience in corporate secretarial, or HR/administration will be an advantage.

• Proficient in Microsoft Office tools, including Word and Excel.

• Organised, meticulous, and deadline-oriented with good time management.

• Strong interpersonal and communication skills (written and verbal).

• Willing to learn, with the ability to work independently as well as in a team.