Corporate Secretarial and Admin Senior Executive

STAMFORD LAND MANAGEMENT PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A well-established company in Singapore is seeking a Corporate Secretarial and Admin Senior Executive responsible for ensuring compliance with statutory requirements under the Companies Act. This role involves managing corporate secretarial matters, supporting Board processes, and overseeing administrative functions. The ideal candidate will have strong knowledge of the Singapore Companies Act and at least 4 years of relevant experience, demonstrating excellent client service skills and attention to detail.

Qualifications

• Minimum 4 years of corporate secretarial experience and 2 years in a similar administrative role.
• Must be detail-oriented and organized.
• Current enrollment or qualification in ICSA or SAICSA is preferred.

Responsibilities

• Ensure compliance with statutory and regulatory requirements.
• Manage corporate secretarial matters for multiple entities.
• Support Board and shareholder processes effectively.

Skills

Strong knowledge of the Singapore Companies Act

Excellent client service skills

Strong written and verbal communication skills

Proficient in Microsoft Office

Ability to maintain confidentiality

Education

Diploma or degree in Business Studies or Law

Professional qualifications in ICSA or SAICSA

Tools

ACRA BizFile+

Entity management systems

Job description

Job Overview

The Corporate Secretarial and Admin Senior Executive is responsible for ensuring full compliance with statutory and regulatory requirements under the Companies Act, ACRA, and other governing bodies. This role involves managing the corporate secretarial matters for multiple entities within the Group, supporting Board and shareholder processes, and maintaining the integrity and accuracy of statutory records.

Job Description

1) Statutory Compliance & Governance

• Ensure all entities within the Group comply with the Companies Act, ACRA regulations, ASIC requirements and internal governance standards.
• Prepare and file annual returns, changes in directors, officers, share capital, and other statutory documents promptly.
• Maintain and update statutory registers (directors, shareholders, charges, etc.) in accordance with legal requirements.
• Monitor corporate governance and regulatory developments, providing timely updates to management.
• Manage Australia Securities & Investment Commission (“ASIC”) Lodgements to appoint or cease office holders; Change of address directors

2) Board & Shareholder Support

• Circulate Corporate Secretarial related documents for signatures.
• Compile and print all deliverables and reports for management and Board’s meetings.
• Coordinate Annual General Meetings (AGMs) including preparation of notices, proxies, and minutes
• Organise and prepare for Board and Committee meetings, including scheduling, agenda preparation, and minute-taking.
• Draft Directors resolution and filing with ACRA and ASIC.

3) Administrative & Systems Management

• Prepare, maintain, and update Corporate Secretarial related documents and files.
• Keeping statutory records, including audited accounts, names of company directors and shareholders.
• Attend to striking-off of companies, employment pass applications, administration of CorpPass and other government administrative bodies’ access.
• Provide general administrative support to the Company Secretary
• Monitor the submission of various reports and compile for submission to senior management.
• Distribution of incoming mail and courier/posting of outgoing mails.Requirement
  • Candidates possess a diploma, degree or other professional qualifications in Business Studies or Law or currently pursuing Institute of Chartered Secretaries and Administrators (“ICSA”) or Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA).
  • Minimum 4 years corporate secretarial experience and 2 years of relevant experience in a similar administrative role.
  • Strong knowledge of the Singapore Companies Act, ACRA filing requirements, and corporate governance practices.
  • Proficient in Microsoft Office, ACRA BizFile+, and entity management systems.
  • Demonstrated ability to provide excellent client service, ensuring all client requests and queries are handled promptly and professionally
  • Strong written and verbal communication skills.
  • Meticulous, organised, and able to manage multiple deadlines with attention to detail.
  • Ability to maintain confidentiality and handle sensitive information.
  • Good team player and positive attitude.