Corporate Secretarial

RESOURCES XP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A corporate service firm in Singapore is seeking a Corporate Secretarial Officer to ensure compliance with the Companies Act and manage corporate records. The role involves maintaining statutory registers, filing documents, and conducting client onboarding. The ideal candidate has a Bachelor's degree, relevant experience, and strong organizational skills.

Qualifications

• Minimum two years of relevant corporate secretarial experience, either in-house or with a professional services firm.
• Solid understanding of Singapore Companies Act and ACRA regulatory requirements.
• Proficient in managing multiple deadlines.

Responsibilities

• Maintain and update statutory registers and corporate records.
• Ensure timely and accurate filing of statutory documents.
• Handle end-to-end company lifecycle processes.

Skills

Legal knowledge

Attention to detail

Communication skills

Organizational skills

Education

Bachelor’s degree in Legal Studies, Business Administration, or related field

Tools

Corporate secretarial platforms (e.g., ViewPoint, BoardRoom, CorpPass, BizFile+)

Job description

Job Description

• Maintain and update statutory registers and corporate records in compliance with the Companies Act and regulatory requirements.
• Ensure timely and accurate filing of statutory documents with the Accounting and Corporate Regulatory Authority (ACRA).
• Prepare and coordinate documentation for Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), board meetings, and written resolutions.
• Handle end-to-end company lifecycle processes, including incorporation, changes to directors or shareholding, liquidation, and striking-off.
• Assist in corporate transactions such as mergers, acquisitions, and restructurings, ensuring full compliance with legal and regulatory frameworks.
• Monitor changes in legislation and regulatory requirements, and provide timely updates and guidance to clients or internal teams.
• Liaise professionally with regulatory authorities, directors, shareholders, auditors, tax agents, and legal counsel.
• Conduct client onboarding, including KYC/CDD checks, and ensure ongoing compliance with AML and due diligence requirements.
• Perform regular reviews of client compliance records and update KYC documentation as needed.
• Support internal audits, risk assessments, and regulatory inspections where applicable.
• Draft, review, and manage corporate governance documentation and internal policies.
• Maintain an organized and secure document management system for corporate records.
• Follow up on client deliverables and ensure commitments are fulfilled accurately and promptly.

Requirement

• Bachelor’s degree in Legal Studies, Business Administration, or a related field.
• Min two years of relevant corporate secretarial experience, either in-house or with a professional services firm
• Solid understanding of the Singapore Companies Act, ACRA regulatory requirements, corporate governance, and compliance frameworks.
• Familiarity with corporate secretarial platforms (e.g., ViewPoint, BoardRoom, CorpPass, BizFile+).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills for dealing with clients and regulatory bodies.
• High level of integrity, discretion, and professionalism in handling confidential information.
• Ability to manage multiple deadlines and work effectively under pressure.
• Proactive, self-motivated, and capable of working both independently and collaboratively.