Corporate Receptionist - 1 year contract

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an Administrative Support Specialist in Singapore. This role involves managing office clerical needs, providing receptionist support, and maintaining excellent relationships with staff and vendors. Candidates should have 1 to 3 years of relevant experience and possess strong communication skills. The position is a 1-year renewable contract, with working hours from Monday to Friday, 9am to 6pm.

Qualifications

• 1 to 3 years of relevant working experience.
• Well organized and able to take initiative.

Responsibilities

• Support office administrative and clerical needs.
• Maintain effective working relationships with staff and external stakeholders.
• Provide receptionist support and manage deliveries.
• Supervise maintenance and office facilities upkeep.
• Check inventory and attend to requests from staff.
• Set up meetings and prepare logistics.
• Receive and manage incoming correspondence.
• Maintain a proper filing system.

Skills

Proactive

Good interpersonal skills

Communication skills

Job description

Overview

Duration: 1 year contract (renewable)

Location: Solaris@Kallang 164 (Geylang Bahru MRT)

Salary: Up to $3400

Working hours

Monday to Friday: 9am to 6pm

Jobscope

• Demonstrate a high degree of professionalism, initiative and independence to support office administrative and clerical needs.
• Establish and maintain effective working relationships with staff and officials including external stakeholders. Eg vendors, service providers and suppliers.
• Provide receptionist support. Greet and welcome visitors in a professional manner & accepting deliveries (Fedex, DHL, Fastrek & others). Send/receive samples from customer/distributor/product lines etc.
• Maintain a good record of shipment tracking and procurement database for reference.
• Supervise maintenance / Contractor visits. Make sure their job is done & sign the Job Sheet by respective vendors.
• Supervise the ISS contract cleaner’s routine works and time schedule as well as office facilities upkeep: Lights, aircon, water pump, potted plants – Make sure all are in order, clean & working properly.
• Check inventory of office equipment / supplies / stationery / healthy nuts / fruits, adhoc purchase and first aid supplies and attend to general requests from staffs. Eg. stationery request, tissues & other misc request.
• Set up meetings as needed (send out meeting invites, prepare meeting logistics, booking of conference calls, take action items, notes from the meeting, etc) preparation of materials and refreshment for meetings as appropriate. Issue temporary badge for access as necessary.
• Support functional group orientation schedule and logistics needs for new hires.
• Logistics support/executive learning and development events (internal, external and major meeting).
• Receive, sort/screen and track all incoming correspondence including postal mail and e-mail. Categorize and prioritize responses as needed.
• Maintain proper filing system and maintain up to date files and knowledge of all current activities.
• Understanding of company policies, procedures, and methods of operation to effectively and efficiently conduct duties and responsibilities.
• Performing other related duties as assigned by supervisor (e.g. Printing/distribution of Impact Award cert, distribution, QWL, Logistics etc).
• Answer phone calls, take messages, and provide information to callers regarding general inquiries and response to the callers’ request politely and appropriately.

Requirements

• 1 to 3 years of relevant working experience
• Proactive, take initiative and well organized
• Good interpersonal & communication skills

We regret to inform that only shortlisted candidates will be notified.

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