Coordinator - TEKsystems (Allegis Group Singapore Pte Ltd)

Allegis Group Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading Workplace Solutions Provider in Singapore is looking for a Workplace Experience Coordinator. The role involves managing office operations, supporting events, and ensuring exceptional employee experiences. Ideal candidates will have at least two years of experience in Facilities or Workplace Operations, a customer-centric mindset, and proficiency with tools such as Google Suite and Slack. Join us to enhance workplace culture in a dynamic environment.

Qualifications

• 2+ years in Facilities or Workplace Operations
• Exceptional service orientation and professionalism
• Strong multitasking and prioritization skills

Responsibilities

• Oversee reception and visitor check-in
• Manage logistics and support for internal events
• Respond to inquiries ensuring timely resolutions

Skills

Customer-Centric Mindset

Organizational Strength

Communication & Collaboration

Agility & Ownership

Tech-Savvy

Tools

Google Suite

Slack

Job description

What You'll Do

• Managing In-Office Operations:

  Oversee reception and visitor check‑in, act as a point of contact for building security, and manage vendor relationships (catering, supplies, maintenance). Conduct weekly office audits, resolve facilities issues, and coordinate with property management to ensure compliance and service quality.

• Event & Meeting Support:

  Serve as the go‑to person for internal events and meetings, handling logistics, room setups, deliveries, and mail. Provide hands‑on support to ensure smooth execution and a welcoming atmosphere.

• Operational Excellence:

  Manage Slack channels and ticketing systems for office‑related requests, including access approvals and offsite coordination. Support office access programs and maintain accurate usage reports. Assist with budget tracking and provide administrative support to the broader Workplace Experience team.

• Employee Experience & Support Services:

  Respond to inquiries via Slack, email, and phone, ensuring timely and helpful resolutions. Lead or assist with special projects, contribute ideas to improve team efficiency, and maintain key documentation and program materials.

What You Bring

• Experience & Expertise:

  2+ years in Facilities or Workplace Operations, with a solid understanding of workplace policies and procedures.

• Customer‑Centric Mindset:

  Exceptional service orientation with a calm, professional demeanor and a passion for creating positive experiences.

• Agility & Ownership:

  A proactive self‑starter who thrives in dynamic environments, adapts quickly, and takes initiative without waiting for direction.

• Organisational Strength:

  Strong multitasking and prioritization skills, with a keen eye for detail and a drive for continuous improvement.

• Communication & Collaboration:

  Excellent verbal and written communication skills, with the ability to work cross‑functionally and build strong relationships.

• Tech‑Savvy:

  Comfortable using Google Suite, Slack and workplace tools to manage operations and communications efficiently.

Why Join Our Client?

At the forefront of digital trading innovation, we're redefining how people access and interact with financial markets. Our workplace is more than just a space – it's a hub of creativity, collaboration, and connection. As a Workplace Experience Coordinator, you'll be instrumental in cultivating an environment where people do their best work and feel truly valued.

Ready to elevate the employee experience and be part of a company that's shaping the future of finance? Apply now and help build a workplace that inspires, supports, and connects.

We regret to inform that only shortlisted candidates will be notified.