Coordinator, Human Resources

NBCUniversal; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global media and entertainment company is seeking an HR Coordinator in Singapore to support the HR team in various employee lifecycle processes. This role entails providing administrative support, maintaining accurate employee records, and serving as the first point of contact for HR-related queries. The ideal candidate will possess excellent communication skills, attention to detail, and a collaborative spirit. This position offers a chance to grow in a dynamic environment.

Qualifications

• Two years of experience in administrative roles or planning capacities.
• Fluency in Chinese for template editing and document understanding.
• Background in HR is advantageous.

Responsibilities

• Maintain employee records in HR systems.
• Provide first-line HR support and manage queries.
• Assist with onboarding and offboarding processes.
• Prepare employment contracts and communications.
• Track visa and immigration documentation.

Skills

Digital fluency

Communication skills

Organizational skills

Attention to detail

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

HRIS systems

Job description

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world‑class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad‑supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world‑renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well‑capitalized company will have significant scale as a pure‑play set of assets anchored by leading news, sports and entertainment content. The spin‑off is expected to be completed during 2025.

CNBC INTERNATIONAL

CNBC is the world’s number one business and financial news network. Its mission is to help the influential and aspirational make astute decisions to get ahead by providing live market updates, breaking news, in‑depth analysis and exclusive interviews.

CNBC’s vast portfolio includes CNBC.com, the online destination for global business; CNBC PRO, the network’s premium subscription service that provides real‑time global market data and market analysis, as well as a growing slate of live and virtual events where consumers can experience CNBC’s award‑winning journalism, live.

With headquarters in New Jersey, London, Singapore, and Abu Dhabi, CNBC provides a truly global 24‑hour business briefing for senior business leaders, the financial community and those with assets to invest or protect. Today the channel is available in more than 392 million homes worldwide. CNBC also boasts a growing audience across its social media and digital video platforms.

Visit www.cnbc.com for more information.

Job Description

CNBC International is looking for an HR Coordinator to provide comprehensive operational support to the International HR team in employee lifecycle processes. This role provides exposure to a range of generalist activities, embedding the HR Coordinator as a key member of the HR team for the business.

In this role, you will be the first point of contact for a range of HR related queries and administrative processes.

You’ll be joining a collaborative and friendly team of corporate functions professionals working alongside digital and TV news experts, creative talents, operations specialists, and sales teams. Reporting to the HR Director, CNBC International, this role offers an exciting opportunity for someone looking to build on their HR Generalist skills within a fast‑paced environment.

Key Responsibilities

HRIS & Payroll

• Maintain accurate and timely employee records in SAP and e‑days, while empowering employees, managers, and HR partners to efficiently self‑serve using HR technology.
• Serve as primary expert for all HR systems and transactions to keep our business running.
• Partner with the HR Generalist, payroll teams, and relevant vendors to deliver accurate data and run monthly payroll reports, and maintaining up‑to‑date trackers for all our processes.
• Provide timely employee data to benefits providers for new hires, lifecycle changes, and leavers, while managing vendor escalations and feedback on benefits matters.

Employee Experience

• Deliver outstanding first‑line support for daily HR queries from employees and managers, proactively enhancing the employee experience while escalating complex issues to the HR Director as needed.
• Champion and support CNBC employee engagement initiatives, serving as the go‑to resource for queries about employee events and experiences across CNBC International.
• Assist and support onboarding and offboarding processes, including managing new hire background checks, creating and updating employee records in HRIS, and ensuring all induction and offer materials are accurate and complete.

Administrative Support

• Process system data changes, workflows & paperwork for life cycle events such as promotions and transfers, liaising with HR Operations where needed to ensure correct processing.
• Prepare employment contracts, letters, and communications related to employee lifecycle changes and accurately document and track their contents.
• Partner with the HR Generalist to prepare job descriptions and work closely with the Talent Acquisition team to support open requisitions.
• Track and capture all visa and immigration related documentation.
• Assist in any program rollouts (i.e. performance review process, salary planning, benefits open enrollment, early careers programs, etc.)
• Ensure prompt processing of employee benefits and perks, such as gift vouchers for long service awards and life event recognition.
• Plan and coordinate induction sessions and HR events, while providing administrative support for organizational changes.
• Support Global Mobility in managing internal and external relocations, and remote working requests.
• Use HR systems to provide accurate reports and data to HR business partners, government surveys, and business leaders.
• Organize, conduct and maintain data on leavers and exit interviews.
• Support with note taking in a variety of meetings.
• Check and process invoices.

Qualifications

• Demonstrated experience in developing, implementing, and managing new processes and project deliverables.
• Excellent digital fluency skills, including the ability to coordinate and administer meetings using communication platforms (e.g., Zoom, and Slack) and strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to succinctly record in writing the main points of what is presented in a meeting, highlighting important key topics or themes that are emphasized, and organizing the material in a style that will best capture facts, ideas, and action item.
• Demonstrated ability to work effectively with a diverse group of management and staff including executive levels.
• Methodical and organized in your approach to work with high attention to detail and a professional, calm manner.
• A supportive and collaborative team member with strong communication and interpersonal skills.
• Able to maintain a high level of confidentiality and discretion in handling sensitive information.
• Ability to prioritize tasks and a pro‑active, solutions orientated approach to work.
• Adaptable to changing priorities and deadlines.
• Punctual and able to effectively manage time.
• Excellent written and oral communication.
• Strong attention to detail.

DESIRED ATTRIBUTES

• Two (2) or more years of experience working in administrative and/or planning capacities.
• Fluency in Chinese language in order to edit templates, appropriately file documents, and understand important aspects of employee files and benefits.
• Experience working within an HR specialty or environment.

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.

Additional Information

As part of our selection process, external candidates may be required to attend an in‑person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].

Although you’ll be hired as an NBCU employee, your employment and the responsibilities associated with this job likely will transition to Versant in the future. By joining at this pivotal time, you’ll be a part of this exciting company as it takes shape.