Conveyancing Legal Secretary/Paralegal

HO & WEE LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A regional law firm in Singapore is seeking an experienced Legal Secretary/Paralegal to support lawyers primarily in conveyancing. Responsibilities include assisting with transactions, preparing legal documents, and managing case files. The ideal candidate has experience in a law firm and proficient communication skills in both English and Mandarin. This position offers growth opportunities within a reputable firm.

Qualifications

• Experience in a law firm focusing on conveyancing and/or probate matters.
• Proven experience with e-litigation or electronic court filing systems.
• Able to work independently and handle client communications.

Responsibilities

• Assist with conveyancing transactions like file opening and closing.
• Manage case files and maintain diaries and deadlines.
• Prepare and format legal documents and correspondence.

Skills

Conveyancing experience

E-litigation proficiency

Client communication

Organizational skills

Interpersonal skills

Tools

Microsoft Office

Job description

Role Summary

We are seeking a proactive, organised and experienced Legal Secretary/Paralegal to join our team. The successful candidate will support our lawyers in mainly conveyancing work. Experience in probate matters is a plus. This role combines substantive legal support with secretarial/administrative duties, and offers an excellent opportunity to grow your career in a reputable law firm.

Responsibilities

• Assist with conveyancing transactions (e.g., file opening/closing, searches, e-lodgement, e-stampings and other procedural requirements)
• Assist with probate matters (e.g., filing probate applications)
• Experienced in e-litigation/e-filing tasks.
• Prepare and format legal documents, correspondence, deeds, affidavits, wills, and other filings.
• Manage case files, maintain diaries and deadlines, monitor progress of matters.
• Liaise with clients, government agencies, registries, banks, and other external parties in a professional manner.
• Assist with billing, opening new client matters, and other administrative tasks as needed.
• Ensure compliance with confidentiality, file security and firm policies.
• Perform other ad hoc secretarial duties as assigned.

Requirements

• With experience in a law firm focusing on conveyancing and/or probate matters.
• Proven experience with e-litigation or electronic court filing systems.
• Able to work independently and handle client communications and queries.
• A dependable team player with a proactive attitude and strong sense of responsibility.
• Pleasant and professional demeanour with good interpersonal skills.
• Organised, meticulous, and able to perform under time pressure.
• Proficient in spoken and written English; able to communicate orally in Mandarin to liaise with Mandarin-speaking clients.
• Good working knowledge of Microsoft Office applications (Word, Excel, etc.).
• Due to quota constraints, the position is intended for Singapore Citizens or Permanent Residents.

Please note that only shortlisted candidates will be contacted.