Contracts Officer (6 months Contract)

Ang Mo Kio Town Council; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A prominent town council in Singapore is seeking a Contracts Officer for a 6-month contract. The successful candidate will provide essential administrative support to ensure efficient management of contract-related documents. Proficiency in both English and Mandarin is required for effective communication with diverse stakeholders. Additional responsibilities include accurate record maintenance and general administrative tasks. This position offers an opportunity to contribute to community development while enhancing operational efficiency.

Qualifications

• Minimum of a diploma or higher NITEC in a related discipline.
• Proficient in English and Mandarin for effective communication.
• Strong organisational and time management skills.

Responsibilities

• Assist in maintaining an accurate Master List record of all Contracts.
• Maintain secure storage of all Contract files and records.
• Perform general administrative duties including photocopying and data entry.
• Perform general administrative duties including data entry and filing.
• Assist in preparing necessary documents for tenders or meetings.

Skills

Proficient in English

Proficient in Mandarin

Strong organisational skills

Attention to detail

Team player

Team player

Proactive attitude

Education

Diploma or higher NITEC in Business Management, Building Management, Facilities Management

Job description

Ang Mo Kio Town Council (AMKTC) is 1 of the biggest Town Council in Singapore and manages/improves the public residential and commercial properties in 7 divisions; namely Teck Ghee, Cheng San, Ang Mo Kio-Hougang, Seletar-Serangoon, Buangkok-Fernvale South, Kebun Baru SMC and Yio Chu Kang SMC. We aim to make AMKTC an ideal place to live, work and play, and to provide and maintain a safe and conducive living environment for our residents while ensuring the highest level of service and professionalism.

We have recently embarked on a transformation journey to improve our services to our residents and deliver the 4 Greats to all our staff and residents:

A Great Place to Serve

where our staff are empowered and enabled to make a positive impact to the lives of our residents we serve and colleagues we support.

A Great Place to Learn

where none of us is as good as all of us. We learn and support one another everyday.

A Great Place to Have Fun

where work is interesting, challenging and purposeful, and everyday is filled with joy.

A Great Place to be the Best

where all of us can realise our fullest potential and achieve great things together!

If the above resonates with your career aspirations and values, please join us to make a difference!

Contracts Officer (6 months Contract) - Immediate Opening

The Contracts Officer role is to provide essential administrative and clerical support to the Contracts Department, ensuring the smooth organisation, filing, and maintenance of Contract-related documents. The role involves assisting with the upkeep of Contract records, supporting housekeeping and disposal of redundant documents, and contributing to the overall efficiency of the Contracts Department.

Responsibilities include, but are not limited to:

• Assist in compilation and maintaining an accurate Master List record of all Contracts (hardcopy and digital softcopy) at all times.
• Maintain orderly and secure storage (both hardcopy and digital softcopy) of all Contract files and associated records.
• Assist in the organising and housekeeping for the Contracts Department by identifying and arranging disposal of duplicated or expired documents in accordance with Town Council’s policy.
• Perform general administrative duties and support, including photocopying, filing, binding, scanning, and data entry.
• Support the Contracts Department in preparing necessary documents for quotations, tenders or other necessary meetings as required.
• Ensure confidentiality and integrity of all Contract-related documentation within the Contracts Department.
• Undertake any other duties relevant to the role as assigned by the Management or Head of Department.

What we need from you and the required skills:

• Minimum of a diploma or a higher NITEC in Business Management, Building Management, Facilities Management, or a related discipline.
• Proficient in English and Mandarin with written and communication. We are seeking candidates proficient in both English and Mandarin to effectively communicate with our diverse client base and stakeholders.
• Strong organisational and time management skills.
• Able to maintain confidentiality and handle sensitive information appropriately.
• Attention to detail and a methodical approach to document handling.
• Strong team player with a helpful and proactive attitude.
• Willingness to handle repetitive or routine administrative tasks accurately.

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