Contracts Executive

ACME ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading facilities management firm in Singapore seeks a candidate for a role focused on managing the tender process. The candidate will be responsible for preparing tender documents, negotiating contracts, and ensuring compliance with legal and industry standards. Ideal candidates should possess a degree/diploma in a relevant field and have at least one year of experience in a QS or engineering role. Strong analytical skills and proficiency in Microsoft Office are essential.

Qualifications

• At least 1 year of experience in QS/engineering roles.
• ITE holder or fresh degree/diploma holder can be considered.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Support and manage the tender process from assessment to submission.
• Prepare and review tender documents for compliance.
• Liaise with departments for timely tender submissions.
• Coordinate with clients and vendors for service execution.
• Maintain accurate records of contracts and correspondence.
• Prepare reports on contract status for senior management.

Skills

Detail-oriented

Strong analytical skills

Problem-solving abilities

Excellent communication skills

Team player

Proficiency in Microsoft Office

Proficiency in Microsoft Office

Education

Degree/Diploma in QS/engineering

Job description

Responsibilities

• Support and manage the tender process, from initial assessment to submission.
• Prepare and review tender documents, ensuring compliance with industry standards and client requirements.
• Liaise with internal departments to gather necessary information and ensure timely delivery of tender submissions.
• Work closely with Commercial Contract personnel to ensure compliance on contractual obligations, agreements, and other legal documents related to maintenance and facilities management services.
• Ensure all contracts comply with company policies, legal regulations, and industry standards.
• Negotiate pricings and terms and conditions with clients and vendors to secure favourable agreements.
• Ensure continual support on contractual change order management throughout contract period.
• Serve as the point of contact for contract-related matters with clients and vendors.
• Foster strong relationships with clients and vendors, addressing any concerns or issues that may arise.
• Coordinate with clients and vendors to ensure seamless execution of maintenance and facilities management services.
• Maintain accurate and up-to-date records of all contracts, agreements, and correspondence.
• Prepare regular reports on contract status, performance metrics, and compliance issues for senior management.
• Assist in the development and implementation of contract management policies and procedures.

Requirements

• Degree/Diploma with at least 1 year of experience in QS/engineering roles.
• (ITE holder with relevant years of experience or fresh degree/diploma holder can be considered).
• Detail-oriented with strong analytical and problem-solving abilities.
• Positive proactive attitude and ethical behaviour.
• Team player with ability to work independently and resolve challenges in a fast-paced environment.
• Excellent interpersonal, communication, collaborative and people management skills.
• Proficiency in Microsoft Office (Microsoft Word, Excel and PowerPoint).