Contract HR Project Specialist/Executive – Policy & Processes

SCHNEIDER ELECTRIC SOUTH EAST ASIA (HQ) PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading firm in energy management seeks a Contract Specialist/Executive in Singapore to support the development and implementation of HR policies related to compensation and benefits. The ideal candidate will ensure compliance, engage stakeholders, and manage projects within the HR Services team. Strong proficiency in Microsoft tools and project management is required. This role demands effective communication skills and the ability to analyze data for decision-making. Join a dynamic team driving operational excellence in HR processes.

Qualifications

• Strong understanding of HR policy frameworks and employment law.
• Ability to manage timelines and deliverables effectively.
• Proficiency in Microsoft tools including Excel, Visio, and SharePoint.
• Ability to interpret data, identify trends, and make recommendations.
• Strong interpersonal skills to engage diverse stakeholders.

Responsibilities

• Draft and revise HR policies related to compensation and benefits.
• Monitor regulatory changes and assess policy implications.
• Engage HRBPs, Rewards, Payroll, and business leaders for input.
• Use digital tools to manage policy lifecycle.
• Support project management within HR Services team.

Skills

Policy Writing & Legal Awareness

Project Management

MS Office applications

Digital Fluency

Analytical Thinking

Communication & Influence

Tools

Microsoft 365

SharePoint

Power BI

HRIS platforms

MS Visio

Job description

Purpose

Support the designing, reviewing, and implementation of HR policies related to pay and benefits, and HR processes documentations. This project-based role ensures compliance with internal, external and statutory requirements, drives stakeholder alignment, and leverages digital tools to enable efficient policy & process documentations deployment and tracking.

Roles & Responsibilities

The Contract Specialist/Executive will need to

1. Policy Development & Review

• Draft and revise HR policies related to compensation and benefits, Standard Operating Procedures (SOPs) related to HR processes.
• Ensure alignment with global frameworks, local regulations, and business needs.
• Conduct benchmarking and gap analysis to inform policy updates.
• Create/maintaining an updated HR Knowledge database; a common repository for HR policies, Standard Operating Procedures (SOPs), letter templates, forms and tools to promote operational consistency.

2. Compliance & Governance

• Monitor regulatory changes and assess policy implications.
• Coordinate with Legal, Risk, and Audit teams to ensure compliance.
• Maintain documentation and audit trails for decisions.

3. Stakeholder Collaboration

• Engage HRBPs, Rewards, Payroll, and business leaders to gather input and validate policies/SOPs.
• Facilitate workshops or working sessions to co-create or refine policies/SOPs.
• Track stakeholder feedback and follow up on action items.

4. Digital Enablement & Communication

• Use digital tools (e.g., SharePoint, Power BI, HRIS platforms) to manage policy/SOP lifecycle.
• Develop digital toolkits, dashboards, and communication materials (user guides, training content, etc) to train bot
• Support digital workflows for policy approvals and implementation tracking.

5. Project Management

• Support project management within HR Services team, including system testing, communications, documentations, for processes, payroll, leave management system migration project and any other digitalisation projects.
• Support in continuous improvement efforts as it relates to the improvement of efficiency or service level for any HR process or interaction.

Who we are looking for

• Policy Writing & Legal Awareness – Strong understanding of HR policy frameworks and employment law. Effective written, oral communication and interpersonal relation skills; strong attention to detail in composing and proofing communications & reports
• Project Management – Ability to manage timelines, deliverables, and cross-functional coordination. Manage and prioritize multiple tasks and/or projects with minimal supervision; follow through tasks assigned and issues in a timely manner.
• MS Office applications, MS Visio and Digital Fluency – Proficiency in tools such as Microsoft 365 (including Excel, Visio, Words), SharePoint, Power BI, and HRIS platforms.
• Analytical Thinking – Ability to interpret data, identify trends, and make evidence-based recommendations.
• Communication & Influence – Strong interpersonal skills to engage and align diverse stakeholders. Team player and strong customer orientation.