Contract Administrator / Quantity Surveyor (QS)

GMP Technologies (Singapore) Pte Ltd; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

GMP Technologies (Singapore) Pte Ltd in Singapore is seeking an experienced Quantity Surveyor to support the commercial management of engineering, construction and EPCM projects. You will handle cost estimation, contract administration, variation management and cost reporting throughout the project lifecycle.

Collaborate with project managers, engineers and subcontractors to ensure accurate cost baselines, contractual compliance and timely commercial decisions across D&B, cleanroom, process

Qualifications

• Diploma or Degree in Quantity Surveying or a related discipline.
• Minimum 8 years of relevant Quantity Surveying experience with cost management or commercial management.
• Proven experience in quantity take-offs, BOQ preparation, cost estimation, budgeting and project cost control.
• Strong experience in variation orders, claims assessment, payment applications, and contract administration.
• Good understanding of project progress valuation, cost reporting and final account settlement.

Responsibilities

• Prepare cost estimates, pricing schedules, and commercial assessments to support tendering and project execution.
• Evaluate material, manpower, equipment, and contractor costs to establish accurate project cost baselines.
• Identify discrepancies, scope gaps, and potential cost implications during the review of project documentation.
• Maintain accurate records of project costs, commitments, contingencies and forecast final costs.
• Review and evaluate contractor quotations, commercial proposals, claims, and payment applications.
• Administer contract agreements and monitor compliance with contractual terms, scope of work, pricing, and payment conditions.
• Assess completed work and verify site measurements, quantities and supporting documentation for progress valuation and payment certification.
• Coordinate with project managers, site teams, and subcontractors to resolve commercial discrepancies and payment-related issues.
• Maintain subcontract records, commercial correspondence, payment schedules, and relevant contractual documentation.
• Support commercial negotiations with subcontractors, suppliers, and other project stakeholders to achieve favorable commercial outcomes.
• Identify, evaluate, and monitor project variations, change orders and additional work arising from design changes, scope revisions, or site conditions.
• Prepare variation submissions, cost impact assessments and supporting documentation in accordance with contractual requirements.
• Review subcontractor claims and assess their entitlement, quantities, rates, and financial implications.
• Track approved and pending variations to ensure changes are properly documented and incorporated into project cost forecasts.
• Support the preparation and assessment of extension of time related cost claims and other commercial claims where applicable.
• Identify potential contractual risks and cost exposures, recommending mitigation measures.
• Monitor project progress and assess the value of completed work for interim payment applications and progress claims.
• Verify site measurements and reconcile actual quantities against BOQ items, drawings, and approved variations.
• Prepare, review, and reconcile interim payment claims, subcontractor payments and supporting commercial records.
• Assist in preparing final accounts, reconciling contract sums, variations, claims, payments, and outstanding commitments.
• Coordinate with clients, contractors, and resolve final account discrepancies and facilitate timely commercial close out.
• Support contract administration and dispute resolution by maintaining accurate records, cost assessments and supporting documentation.

Skills

Cost estimation

Contract administration

Variation management

Cost reporting

BOQ preparation

Project cost control

Negotiation

Stakeholder management

Analytical skills

Education

Diploma/Degree in QS

Tools

Excel

MS Office

Job description

Contract Administrator / Quantity Surveyor (QS)

About the job Contract Administrator / Quantity Surveyor (QS)

We are seeking an experienced Quantity Surveyor (QS) to support the commercial management of engineering, construction, and EPCM projects. The successful candidate will be responsible for cost estimation, contract administration, variation management, and cost reporting throughout the project lifecycle.

The role requires close collaboration with project managers, engineers, contractors, and other stakeholders to ensure effective cost control, contractual compliance, and sound commercial decision-making.

Candidates with experience in D&B construction, cleanroom facilities, process utilities or pharmaceutical manufacturing projects will be strongly preferred.

• Prepare cost estimates, pricing schedules, and commercial assessments to support tendering and project execution.
• Evaluate material, manpower, equipment, and contractor costs to establish accurate project cost baselines.
• Identify discrepancies, scope gaps, and potential cost implications during the review of project documentation.
• Maintain accurate records of project costs, commitments, contingencies and forecast final costs.

2. Contract Administration

• Review and evaluate contractor quotations, commercial proposals, claims, and payment applications.
• Administer contract agreements and monitor compliance with contractual terms, scope of work, pricing, and payment conditions.
• Assess completed work and verify site measurements, quantities and supporting documentation for progress valuation and payment certification.
• Coordinate with project managers, site teams, and subcontractors to resolve commercial discrepancies and payment-related issues.
• Maintain subcontract records, commercial correspondence, payment schedules, and relevant contractual documentation.
• Support commercial negotiations with subcontractors, suppliers, and other project stakeholders to achieve favorable commercial outcomes.

3. Variation and Claims Management

• Identify, evaluate, and monitor project variations, change orders and additional work arising from design changes, scope revisions, or site conditions.
• Prepare variation submissions, cost impact assessments and supporting documentation in accordance with contractual requirements.
• Review subcontractor claims and assesses their entitlement, quantities, rates, and financial implications.
• Track approved and pending variations to ensure that changes are properly documented, evaluated, and incorporated into project cost forecasts.
• Support the preparation and assessment of extension of time related cost claims and other commercial claims where applicable.
• Identify potential contractual risks and cost exposures, recommending appropriate mitigation measures to the project team.

4. Progress Valuation and Final Account Settlement

• Monitor project progress and assess the value of completed work for interim payment applications and progress claims.
• Verify site measurements and reconcile actual quantities against BOQ items, drawings, and approved variations.
• Prepare, review, and reconcile interim payment claims, subcontractor payments and supporting commercial records.
• Assist in preparing final accounts, reconciling contract sums, variations, claims, payments, and outstanding commitments.
• Coordinate with clients, contractors, and resolve final account discrepancies and facilitate timely commercial close out.
• Support contract administration and dispute resolution by maintaining accurate records, cost assessments and supporting documentation.

5. Tendering, Reporting and Stakeholder Coordination

• Support tendering activities, including cost estimates, pricing schedules, and commercial bid evaluations.
• Prepare and review tender documents, contractor quotations, and supplier proposals to assess cost competitiveness and commercial compliance.
• Work closely with project managers, engineers, procurement teams, construction teams, clients, and subcontractors to address commercial matters.
• Support management in commercial decision making through cost breakdown analysis.

Job Requirements

• Diploma or Degree in Quantity Surveying or a related discipline.
• Minimum 8 years of relevant Quantity Surveying, with cost management or commercial management experience.
• Proven experience in quantity take-offs, Bills of Quantities (BOQ) preparation, cost estimation, budgeting, and project cost control.
• Strong experience in variation orders, claims assessment, payment applications, and contract administration.
• Good understanding of project progress valuation, cost reporting, and final account settlement.
• Ability to review engineering drawings, project specifications, contractor quotations, and commercial documentation.
• Experience in assessing site measurements, completed work, cost variances and contractual changes.
• Proficient in Microsoft Office applications, particularly Excel, with strong numerical, analytical, and reporting skills.
• Strong negotiation, stakeholder management, communication, and problem-solving skills.
• Able to work independently, manage multiple priorities and meet project deadlines in a fast-paced project environment.