Commercial Officer

ASIAN SEALAND OFFSHORE AND MARINE PTE. LTD.; Singapore; On-site; SGD 125,000 - 150,000; Full time

Job summary

A marine and offshore company in Singapore seeks a professional to oversee key administrative and operational tasks supporting the Commercial team. Responsibilities include managing commercial documents, ensuring compliance, and coordinating tender processes. Candidates should have a diploma in Engineering or Commerce and 3 years of relevant experience, ideally in the marine industries. Strong organizational skills and proficiency in Microsoft Office are essential for this role.

Qualifications

• Minimum Diploma in Engineering, Commerce, or related field.
• 3 years’ experience in a similar commercial role, preferably in the marine & offshore industries.
• Experienced with local shipyards’ administrative processes.

Responsibilities

• Oversee and execute administrative and operational tasks supporting the Commercial team.
• Draft, review, and manage commercial documents to ensure accuracy and compliance.
• Maintain an audit-ready documentation system for commercial records.
• Act as a liaison between internal departments to ensure smooth commercial information flow.
• Coordinate end-to-end tender processes including compliance checks and milestone tracking.
• Prepare and analyze reports on contract progress and commercial KPIs.
• Monitor invoicing cycles and ensure deliverables are met.
• Enforce adherence to commercial policies and compliance requirements.
• Manage version control and document integrity for audits.
• Support the Commercial Manager in preparing presentations and meeting minutes.

Skills

Strong organizational skills

Multitasking skills

Proficient in Microsoft Excel

Proficient in Microsoft Word

Attention to detail

Good communication skills

Teamwork abilities

Familiarity with Globe3 ERP

Education

Diploma in Engineering, Commerce, or related field

Job description

• Oversee and execute key administrative and operational tasks supporting the Commercial team across subcontracting, procurement, sales, tendering, and contract management functions.
• Take ownership in drafting, reviewing, and managing commercial documents from quotations, contracts, purchase orders, service agreements, and invoices to ensure accuracy, compliance, and timely execution.
• Maintain a structured and audit-ready documentation system (both digital and physical) for all commercial records, including quotations, agreements, and client correspondence.
• Act as a central liaison between internal departments (e.g., Legal, Finance, Operations) to ensure the smooth flow of commercial information and alignment across project timelines.
• Coordinate end-to-end tender processes, including documentation review, compliance checks, milestone tracking, and timely submission of bids.
• Prepare and analyze reports on contract progress, commercial KPIs, cost-performance trends, and revenue forecasts to support strategic decision-making.
• Monitor invoicing cycles, track payment collections, and ensure commercial milestones and deliverables are met in line with contractual terms.
• Enforce adherence to the company’s commercial policies, compliance requirements, and statutory regulations related to procurement and contracting.
• Manage version control and document integrity for all commercial deliverables and ensure traceability for audits or reviews.
• Support the Commercial Manager in preparing review decks, commercial presentations, and minutes for senior management meetings and client discussions.

Requirements:

• Minimum Diploma in Engineering, Commerce, or related field.
• 3 years’ experience in a similar commercial role, preferably in the marine & offshore industries.
• Experienced with local shipyards’ administrative processes.

Skills & Competencies:

• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (especially Excel and Word).
• Attention to detail and accuracy in document handling.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.
• Familiarity with Globe3 ERP software is an advantage