Commercial / Marketing Coordinator

STRATO MARITIME SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A maritime services company in Singapore is seeking an organized individual for a backend support role, primarily coordinating tenders and contracts. Candidates should possess strong tendering, organizational, and communication skills, with a proficiency in Microsoft Office. This role requires flexibility, including potential overtime and off-site client interactions. Successful applicants will help ensure the smooth operation of commercial proposals and fleet management.

Qualifications

• Fluent in English with strong written and spoken skills.
• Ability to manage tender proposals and documents effectively.
• Proactive team player with good independence and initiative.

Responsibilities

• Coordinate and collate information for tender submissions.
• Update reports and maintain accurate information in shared systems.
• Support internal audits and coordination with the Accounts Team.

Skills

Tendering skills

Organizational skills

Communication skills

Independence

Team coordination

Multitasking

Tools

Microsoft Office

Ship management system

Job description

Summary

Requires someone who is diligent and meticulous with details. He/She must be independent with a positive mindset and demonstrates good communication skills with both internal departments and external clients. He/She must be a patient/organized person who can multitask and work under pressure with a high sense of urgency, responsiveness and takes initiatives in maintaining his/her work quality and standards with a positive mindset.

Job Description

Tenders and Contracts

• Be the single liaison point to coordinate and collate all information/documentation required for tender/proposal submission.


• Take Minutes of Meetings and coordinate with clients on tenders/quotations.


• Ability to format and revise commercial proposals and amend contracts/addendums promptly and accurately. Ability to understand commercial contracts is an advantage.

Reporting and Documentation

• Update databases, reports and trackers on a regular basis and maintain updated and accurate information in shared folders, files and any systems/portals


• Support internal audits, compliance checks and any other commercial support works assigned.

Finance Coordination

• Coordinate closely with Accounts Team to settle invoicing issues.


• Chase for payments for long outstanding overdue payments.

Team Coordination

• Coordinate closely with internal teams for operational needs to meet contract deliverables.


• Handle basic customer queries and maintain strong client relationships

Job Requirements

• Good tendering, administration and organizational skills to support commercial tenders and operations of the fleet.


• Good coordination, excellent proactive team player who takes strong initiatives with ability to work independently on tenders/quotations to meet urgent/hard deadlines.


• Fluent English & Communication skills (both written & spoken) is required for liaison with both clients and internal departments to ensure smooth execution of contracts.


• Basic Microsoft skills and maneuvering ship management system/portal is required.


• Requires to be on 24 by 7 and ability to work overtime for urgent tender/quotation submission.


• Mainly backend support role and office-based during office hours. Occasional vessel visits, client networking sessions and/or tender briefings overseas may be required.