Clerical Officer

MINDSG Ltd; Singapore; On-site; SGD 28,000 - 38,000; Full time

Job summary

A charity organization in Singapore is seeking a Clerical Officer to manage clerical duties, maintain records, and assist with correspondence. The ideal candidate will have at least GCE O Levels, effective communication skills, and proficiency in MS Office applications. This role is vital for supporting the organization’s operations and ensuring seamless administrative functions.

Qualifications

• Minimum GCE "O" Levels, ITE, or Diploma.
• Effective and good interpersonal and communication skills.
• Computer literacy skills: MS Word, Excel, PowerPoint.
• Simple basic accounting skills.

Responsibilities

• Maintain and improve the clerical and filing system.
• Assist with correspondence with parents and other services.
• Prepare and record documents as required.
• File personal files and confidential reports.
• Safeguard and manage Centre's Petty Cash.

Skills

Effective interpersonal skills

Good communication skills

MS Word proficiency

Excel proficiency

PowerPoint proficiency

Basic accounting skills

Education

Minimum GCE O Levels/ITE/Diploma

Job description

Join to apply for the Clerical Officer role at MINDSG Ltd

About Us

MINDSG Ltd has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation. MINDS is today one of the largest charities in Singapore employing more than 850 staff. With a key focus to expand community-based services, improving the employability of PWIDs, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan. These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

Job Description

• Maintain and improve the department clerical and office records and filing system.
• Assist Head of Centre with correspondence with parents/caregivers, other services of MINDS, other agencies.
• Prepare, record, type documents - minutes, daily/weekly/monthly reports as required by the Head of Centre.
• File centre's staff and clients personal files, records, confidential reports.
• Ensure safe keeping and accountability of Centre's Petty Cash.
• Ensure and maintain operational readiness of all office equipment.
• Assist Head of Centre in Inventory Management and Control of the Centre.
• Assist Head of Centre and Supervisor in sourcing for quotation and processing order (e‑PR), purchase, delivery of goods and services according to standard operating procedures.
• Assist in administration of Means Testing (documentation).
• Monitor and ensure all trainees' insurance policy are renewed annually.

Secondary Duties and Responsibilities (20%)

• Type, write, read and perform simple editing functions.
• Collate data and perform data entry.
• Index and file records and documents.
• Photocopying.
• Postal and mailing.
• Sorting and distributing information, incoming and outgoing fax, correspondences, and any other information as directed by Head of Centre.
• Answering, screening, and disseminating information from general telephone enquiries.
• Simple accounting – e.g. Petty Cash.
• Processing purchases, claims.
• Compile reports – staff meeting, monthly, inventory and others as directed by the Head of Centre.
• Maintain documentation and records: correspondences (internal and external agencies – e.g., SE Enable, MSF, NCSS, Training Officers Manual, Curriculum Manual, various centre forms such as consent forms, means test forms, centre SOP so records of donation, centre inventory, stationery inventory).
• Other records assigned by Head of Centre.
• Perform any other duties as directed by the Head of Centre.

Qualifications & Skills

• Minimum GCE "O" Levels/ ITE/ Diploma.
• Effective and good interpersonal and communication skills.
• Computer literacy skills – MS Word, Excel, PowerPoint.
• Simple basic accounting skills.