Clerical Officer

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent social services organization in Singapore is seeking an administrative staff member to manage clerical tasks, assist with correspondence, and maintain records. The ideal candidate will have GCE 'O' Levels or equivalent, strong interpersonal skills, and be proficient in Microsoft Office. This role offers opportunities to make a meaningful impact in the lives of individuals with intellectual disabilities.

Qualifications

• GCE 'O' Levels or equivalent necessary.
• Experience in clerical duties and records management preferred.
• Must possess good interpersonal skills.

Responsibilities

• Maintain departmental clerical records and filing systems.
• Assist in correspondence with parents and agencies.
• Prepare and file reports as required.
• Manage petty cash and office equipment.
• Handle inventory and procurement tasks.

Skills

Effective communication skills

Computer literacy (MS Word, Excel, PowerPoint)

Basic accounting skills

Education

Minimum GCE 'O' Levels/ITE/Diploma

Job description

COMPANY DESCRIPTION

MINDSG Ltd has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

1. Main Duties and Responsibilities (80%)

• To maintain and improve the department clerical and office records and filing system.
• To assist Head of Centre with correspondence with parents/caregivers, other services of MINDS, other agencies.
• To prepare, record, type documents - minutes, daily/weekly/monthly reports as required by the Head of Centre.
• Filing of centre's staff and clients personal files, records, confidential reports.
• Ensure safe keeping and accountability of Centre's Petty Cash.
• Ensure and maintain the operational readiness of all office equipment.
• Assist Head of Centre in Inventory Management and Control of the Centre.
• Assist Head of Centre and Supervisor in sourcing for quotation and processing order (e-PR), purchase, delivery of goods and services according to standard operating procedures.
• Assist in administration of Means Testing (documentation)• Monitor and ensure all trainees' insurance policy are renewed annually.

2. Secondary Duties and Responsibilities (20%) (General Tasks)

• Type, write, read and perform simple editing functions.
• Collating of data and data entry.
• Indexing and filing of records and documents• Photocopying.
• Postal and mailing
• Communicating - sorting and distributing of information - incoming and outgoing oftaxes, correspondences, and any other information as directed by Head of Centre.
• Answering, screening, and disseminating information from general telephone enquiries.
• Simple accounting - e.g. Petty Cash• Processing purchases, claims
• Compilation of reports - staff meeting, monthly, inventory and any other reports asdirected by the Head of Centre.
• Maintenance of documentations and records: correspondences - internal (other MINDS services) correspondences - external agencies - e.g., SE Enable MSF, NCSSo Training Officers Manualo Curriculum Manualo Various Centre Forms e.g. Consent forms, means test forms etc.o Centre SOP so Records of Donationso Centre's Inventoryo Stationery Inventory
• Any other records assigned by Head of Centre
• To perform any other duties as directed by the Head Of Centre

QUALIFICATIONS

• Minimum GCE "O" Levels/ ITE/ Diploma

OTHER INFORMATION

• Effective and good interpersonal and communication skills.
• Computer literacy skills - MS Word, Excel, Powerpoint.
• Simple basic accounting skills.

Please note that your application will be sent to and reviewed by the direct employer - MINDSG LTD