Chairman Personal Assistant

SHEIN STAR PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A multinational company in Singapore is seeking a reliable Personal Assistant to support the Chairman. This role involves managing administrative tasks, coordinating business and personal matters, and ensures effective communication across stakeholders. The ideal candidate holds a degree or diploma, has experience with C-level executives, and is tech-savvy. This role requires flexibility for international travel.

Qualifications

• Proven experience as a Personal Assistant to C-level executives.
• Ability to prioritize tasks and manage multiple projects.
• High level of integrity and commitment to confidentiality.

Responsibilities

• Provide full spectrum administrative support to the Chairman.
• Coordinate lifestyle-related arrangements.
• Manage family-related logistics and support special projects.

Skills

Strong organizational skills

Excellent interpersonal skills

Proficiency in MS Office

Cultural sensitivity

Flexibility to travel

Education

Bachelor’s degree or diploma

Job description

About the Role

We are looking for a highly reliable and resourceful Personal Assistant to support the Chairman. This role requires a professional working attitude, who can seamlessly manage business and personal matters, coordinate with global stakeholders, and travel internationally at short notice.

Key Responsibilities

Executive & Administrative Support

• Provide full spectrum administrative and personal support to the Chairman, including calendar management, travel planning, and daily coordination.
• Accompany the Chairman on overseas business trips and personal travel, ensuring smooth logistics, accommodation, and schedule management.
• Act as a gatekeeper and liaison with internal teams, business partners, and external stakeholders across different time zones.
• Draft, translate, and review correspondence, documents, and presentations in both English and Chinese.
• Organize and support meetings, prepare agendas, record minutes, and follow up on action points.
• Handle confidential and sensitive matters with absolute discretion and professionalism.

Lifestyle & Family Support

• Manage lifestyle-related arrangements such as dining, events, entertainment, and leisure activities.
• Oversee family-related logistics including schooling, healthcare, household staff coordination, and travel planning.
• Assist with property management, luxury services, and special projects as required.
• Support in organizing private functions, hosting VIP guests, and handling personal errands.

Requirements

• Bachelor’s degree or diploma preferred; strong language, business, or hospitality background an advantage.
• Proven experience as a Personal Assistant / Executive Assistant to C-level executives, entrepreneurs, or in a family office environment.
• Strong organizational skills with the ability to anticipate needs, prioritize tasks, and manage multiple projects.
• Excellent interpersonal and communication skills, with cultural sensitivity.
• Flexible and willing to travel internationally, sometimes on short notice.
• High level of integrity, discretion, and commitment to confidentiality.
• Tech-savvy with proficiency in MS Office and mobile productivity tools.