CEO/MD Secretary (Japanese Speaking)

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking an experienced Executive Assistant to the MD/CEO. This role involves managing complex schedules, coordinating travel, and supporting corporate planning initiatives. Candidates must have at least 5 years of experience assisting C-level executives, be proficient in Japanese, and possess strong analytical and problem-solving skills. This position offers a unique opportunity in a dynamic corporate environment.

Qualifications

• Minimum 5 years of experience supporting C-level executives.
• Proficiency in Japanese to communicate with counterparts.
• Analytical, meticulous, and good problem-solving skills.
• Able to work independently and/or in a team.

Responsibilities

• Manage the MD / CEO's complex calendar and schedule appointments.
• Liaise with HQ secretaries in Japan for meeting setups.
• Make domestic and international travel arrangements.
• Support Corporate Planning Dept in traveling logistics.
• Handle sensitive and confidential information securely.
• Coordinate communication between stakeholders.

Skills

Secretarial or executive assistant experience

Proficiency in Japanese

Analytical skills

Problem-solving skills

Teamwork

Independence

Job description

Overview

[Job ID: 1109857]

Responsibilities

• Manage the MD / CEO's complex calendar, schedule appointments, coordinating meetings and conferences, including meetings with HQ Management
• Liaising with HQ secretaries in Japan to set up meetings for Management meetings
• Domestic and International travel arrangements
• Reservation for restaurants for business activities
• Supporting Corporate Planning Dept for their traveling with CEO / MD, or other traveling requirements
• Administrative tasks to support CEO / MD's daily operations
• Timely and accurate expense claims for CEO / MD
• As Back-up support which is part of business continuity plan (BCP)
• Expense claims for Corporate Planning Dept members
• Supporting Bangladesh (Dhaka) and Cambodia (Phnom Penh) Office
• Handle and maintain sensitive and confidential information with the utmost discretion and security
• Coordinate communication between the CEO / MD, employees, clients and external stakeholders

Requirements

• Minimum 5 years of secretarial or executive assistant experience supporting C-level executives (CEO, MD, or equivalent)
• Proficiency in Japanese to communicate with Japanese speaking counterparts
• Analytical, meticulous, and a good problem-solver
• Able to work independently and/or in a team

If you are interested in the role, please feel free to contact me at
[e-mail]

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EA Personnel Name: Ochi Madoka

EA Personnel Registration Number: R24125474

EA License No.: 07C5771

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