CEO Assistant (Sydney Based)

ISERIOUS PTE. LTD.; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

A dynamic company in Singapore is seeking a highly organized CEO Assistant to support the CEO in managing daily operations, strategic initiatives, and engagements. The ideal candidate should have strong organizational skills and proven experience in a senior administrative role. Responsibilities include managing the CEO’s calendar, liaising with stakeholders, and ensuring operational excellence. This is a full-time position requiring excellent communication in English.

Qualifications

• Proven experience as an Executive Assistant or similar senior administrative role.
• Excellent written and verbal communication skills in English.
• High level of professionalism, discretion, and integrity.

Responsibilities

• Manage the CEO’s calendar and travel arrangements.
• Draft and organize reports, presentations, and documents.
• Liaise with internal teams and external stakeholders.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Google Workspace

Zoom

Slack

Job description

Overview

Position Overview We are seeking a highly organized, proactive, and resourceful CEO Assistant to support the Chief Executive Officer in managing daily business operations, strategic initiatives, and external engagements. This role requires a strong balance of administrative excellence, business acumen, and interpersonal skills. The ideal candidate will serve as a trusted partner to the CEO, ensuring efficiency, confidentiality, and effectiveness in all areas.

Key Responsibilities

• Executive Support
  • Manage the CEO’s calendar, appointments, travel arrangements, and correspondence.
  • Draft, review, and organize reports, presentations, and official documents.
  • Ensure timely preparation for meetings with relevant agendas, briefing notes, and follow-ups.
• Business Coordination
  • Liaise with internal teams, board members, and external stakeholders on behalf of the CEO.
  • Track key business priorities, projects, and deadlines to ensure execution.
  • Assist with research, data gathering, and analysis to support decision-making.
• Communication & Representation
  • Draft professional communications and manage sensitive information with discretion.
  • Represent the CEO in internal and external interactions where necessary.
  • Coordinate corporate events, conferences, and client meetings.
• Operational Excellence
  • Streamline administrative processes and propose improvements to enhance productivity.
  • Monitor budget, expenses, and vendor coordination related to executive office functions.
  • Support cross-border coordination with regional offices and international partners.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to work under pressure and adapt in a fast-paced, dynamic environment.
• High level of professionalism, discretion, and integrity.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Google Workspace, Zoom, Slack).

Preferred Attributes

• Prior experience in financial services, technology, or international business environments.
• Cross-cultural communication skills and ability to support global operations.
• Demonstrated initiative, problem-solving mindset, and capacity to anticipate needs.