Centre Administrator (West / Central / East)

SMALL WONDER PRESCHOOL PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading preschool facility in Singapore is seeking an Administrative Support Officer to assist with child applications, manage enrolments, and liaise with the Finance department. The ideal candidate has a diploma in administration with 3 years of relevant experience, strong interpersonal skills, and is proficient in Microsoft applications. This role requires adaptability in a fast-paced environment and the ability to work independently as well as part of a team.

Qualifications

• 3 years of relevant work experience in administration.
• Strong interpersonal and communication skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Assist with new child applications and enrolment documents.
• Support report submission and application for subsidies.
• Follow up on fee payments from parents.
• Input new students into the CMS and Netsuite systems.
• Liaise with Finance on payment collection and invoicing.
• Procure items for various needs and maintain inventory.

Skills

Administrative support

Interpersonal skills

Time management

Communication skills

Microsoft applications

Education

Diploma in administration or related field

Job description

The Centralized Administrative team plays a key role in ensuring the smooth operations of the centres and assists the centre principals/ leaders in matters pertaining to financial, procurement and general administration of the centre. As a reliable support to the administrative team, you will be providing efficient and effective office and service administration in the following areas for different centres:

Job Responsibilities

• Assist in coordination with admission for new child applications and provide administrative support for enrolment documentations and payments
• Provide administrative support for any report submission, application of subsidies/ grants to relevant external agencies, withdrawal and recording keeping
• To follow‑up closely with parents for the prompt payment of fees due or outstanding
• Keying new students into CMS and Netsuite system
• Liaison with the Finance department on programme payment collection, recordings and invoicing
• Procure items from vendors for capital expenditures, groceries, cleaning, stationary and other resources, to raise Purchase Orders
• Maintain proper records on inventories

Job Requirements

• Diploma in general discipline, administration, or related field with 3 years of relevant work experience
• Possess relatively strong interpersonal skills to communicate constructively with colleagues and peers
• Good written and verbal communication skills and highly motivated, strong time management skills and able to multitask
• Able to exhibit initiative, a pleasant disposition, demonstrate an ability to work independently and manifest good team‑spirit qualities
• Ability to adapt to changes in a fast‑paced environment
• To handle confidential information with discretion and integrity
• Well versed with ECDA requirements will be an added advantage
• Proficient in Microsoft applications
• Willing to travel to various location to support the centres needs.