Business Support & Department Administrator

Digital Industries; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading global technology company in Singapore is seeking a Business Support & Department Administrator. This role involves managing financial operations, maintaining records, and ensuring compliance while offering flexibility through a hybrid working environment. The ideal candidate will have 2–3 years of relevant experience and strong knowledge of SAP and the Microsoft Suite.

Benefits

Health insurance

Comprehensive welfare programs

Continuous learning opportunities

Inclusive and flexible working environment

Qualifications

• At least 2–3 years of experience in a similar role with strong proficiency in administrative tasks.
• Strong verbal and written communication skills for effective interaction.
• Proficient in analytical and decision-making abilities to process financial data.

Responsibilities

• Handle day-to-day financial tasks, including booking and invoicing.
• Maintain accurate vendor and client records, ensuring compliance.
• Manage complex calendars and coordinate travel arrangements.

Skills

Analytical Skills

Communication Skills

Interpersonal Skills

Multi-tasking Ability

Operational Agility

Tools

SAP

Microsoft Office Suite (Teams, Outlook, Excel, Word, PowerPoint)

Job description

Business Support & Department Administrator

We empower our people to stay resilient and relevant in a constantly changing world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make a great addition to our vibrant international team.

You’ll Make a Difference By:

• Manage Financial Operations: Handle day‑to‑day financial tasks, including booking, invoicing, processing credit notes, and managing goods receipts and stock.
• Maintain Records and Compliance: Keep accurate vendor and client records, and ensure all financial processes comply with internal guidelines and external accounting standards. Manage PR and PO.
• Process Payments and Claims: Oversee payment requests, manage claims registration, and assist with revenue planning and cost control.
• Ensure Leadership Effectiveness: Proactively manage complex, multi‑time‑zone calendars and coordinate detailed travel arrangements and expense reconciliation for the core management team.
• Facilitate Strategic Meetings: Prepare and distribute comprehensive information packets for key meetings, ensuring leaders are fully prepared for critical decision‑making.
• Support Operational Logistics: Manage inventory, IT/mobile hardware procurement, coordinate physical logistics, and oversee time‑sensitive document translation requests.
• Drive Team Enablement: manage system access and assist team members with internal tool navigation and IT issue resolution.
• Maintain Absolute Confidentiality: Handle sensitive information related to strategy, personnel, and finances with the highest degree of discretion and ethical compliance.

Your Defining Qualities:

• Relevant Experience: At least 2–3 years of experience in a similar role with strong proficiency in administrative tasks and business operations.
• Analytical Skills: Strong analytical and decision‑making abilities to process and interpret financial data. Good knowledge of SAP is required.
• Communication Skills: Strong verbal and written communication skills for effective interaction with vendors, clients, and team members.
• Interpersonal Skills: Proven ability to build and maintain positive relationships within the team and with external partners.
• Multi‑tasking Ability: The ability to manage multiple deadlines accurately and efficiently.
• Advanced Technical Proficiency: Advanced working knowledge of the Microsoft suite (Teams, Outlook, Excel, Word, PowerPoint) and SAP or a similar ERP system.
• Strategic Problem‑Solver: Demonstrated ability to research solutions, think holistically, and drive success within a complex organizational structure.
• Exceptional Communication & Discretion: Fluent English (written/verbal) with a proven ability to manage high‑level relationships and strictly maintain the confidentiality of sensitive information.
• Operational Agility: Strong time management and prioritization skills, with the capacity to operate effectively in a fast‑paced environment and accommodate flexible work hours for early meetings.

What we offer

• Flexibility: Inclusive and flexible working environment with hybrid and remote options.
• Welfare: Comprehensive welfare programs and health insurance extendable to your family; professional accident insurance.
• Growth opportunities: Continuous and individual learning journeys.
• Inclusive culture: A team culture where you can be yourself.

Recruitment Process:

• CV Screening
• A session with our recruiter to understand your motivation & learning goals
• 1–2 Business Interviews
• Offer Stage

Come join us, and #TransformTheEveryday for everyone!

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.

Public Notice: Recruitment Fraud

We wish to caution jobseekers that Siemens, as a policy, does not authorize external parties/agents to conduct employment drives or extend offers of employment on our behalf. We do not ask for bank details, payment of any kind nor personal financial information in return for assurance of employment. Please visit our job portal for all Siemens job openings, and apply via the portal.