Business Support / Corporate Secretary / Executive Assistant (Banking Domain)

SMART INFORMATION MANAGEMENT SYSTEMS PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading technology service provider in Singapore is looking for a Business Support / Corporate Secretary to support a top global investment bank. The role includes providing executive support, organizing leadership meetings, and managing governance documentation. Candidates should have a Bachelor's degree and at least 3 years of relevant experience in corporate governance or business support. Proficiency in Microsoft Office is essential.

Qualifications

• Minimum of 3 years of experience in business support, corporate governance, or administrative coordination.
• Strong understanding of corporate governance processes and documentation management.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide executive support to senior management.
• Organize and facilitate leadership meetings and prepare reports.
• Maintain governance charters and documentation.

Skills

Business operations

Policy governance

Excellent organizational skills

Management reporting

Stakeholder management

Microsoft Office applications

Education

Bachelor’s degree in Business Administration, Management, Finance, or related discipline

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft SharePoint

Microsoft Teams

Microsoft OneDrive

Job description

Executive Summary

Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.

We are looking to hire a Business Support / Corporate Secretary in Singapore to support our client which is a top global investment bank.

What you will do:

• Provide executive and operational support to senior management in coordinating key initiatives, meetings, and events.
• Organize and facilitate monthly leadership and service delivery meetings — prepare performance reports, compile meeting materials, record minutes, and track follow-up actions.
• Support business management meetings by reviewing operational metrics, service performance, and change controls.
• Participate in weekly risk assessment and change control meetings, ensuring compliance with governance standards.
• Maintain and update governance charters, operating procedures, and documentation as part of the annual review cycle.
• Develop and publish monthly performance dashboards for senior leadership review.
• Prepare presentation materials and reports for management reviews, regional forums, and stakeholder meetings.
• Provide support for outsourcing and insourcing governance activities, including service agreements and compliance reporting.
• Oversee the maintenance and version control of governance documents and files in shared repositories (e.g., SharePoint).

Your background:

• Bachelor’s degree in Business Administration, Management, Finance, or a related discipline.
• Minimum of 3 years of experience in business support, corporate governance, secretariat, or administrative coordination roles — preferably in a corporate or financial institution setting.
• Possess relevant experience with business operations, management reporting, policy governance, workforce, and workspace management
• Good understanding of corporate governance processes, meeting coordination, and documentation management.
• Relevant experience managing senior leadership / stakeholders
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word) and familiar with collaboration tools such as SharePoint, Teams, or OneDrive.
• Excellent organizational skills with the ability to manage multiple priorities, track follow-up actions, and meet deadlines.
• Experience in preparing performance reports, dashboards, or management decks would be an advantage.