Business Support Coordinator

InternSG; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A recruitment platform in Singapore is seeking a part-time candidate for vendor relations and administrative tasks. The role involves managing agreements, maintaining databases, and assisting marketing campaigns. Ideal for candidates with communication skills, attention to detail, and basic experience in vendor management. Flexible schedule required, with a minimum of 2 days a week.

Qualifications

• Good written and verbal communication.
• Meticulous with attention to detail.
• Experience in event planning and vendor management preferred.
• Organized with the ability to segregate tasks.

Responsibilities

• Draft and manage agreements and contracts for vendor partners.
• Maintain Google Sheets/Forms for tracking.
• Assist with marketing campaigns and promotional activities.
• Manage office access and greet visitors.

Skills

Communication

Organization

Problem-solving

Data management

Event planning

Education

Experience of 0 – 1 years

Tools

MS Office

Google Drive

Job description

Responsibilities

• Vendor Relations and Client Campaign Support
  • Draft, review to ensure accuracy and completeness, and manage various agreements and contracts for vendor partners
  • Maintain and update internal Google Sheets/Forms timely and accurately
  • Ensure agreed promotional offers are properly acknowledged and implemented by verifying and validating vendor offers for on-site and online purchases
  • Download redemption reports, update tracking sheets and arrange for pick up/delivery of items for customers/end-users
  • Assist with ad-hoc marketing campaigns and promotional activities, collating visual materials for marketing team
  • Maintain merchant partnerships databases and documents, following up with offer renewals, onboarding and coordinating changes (as needed) with Operations team
  • Identify and compile contact information for potential merchants (e.g. Use tools like LinkedIn, company websites, and directories to gather relevant contact emails)
  • Set up and execute personalized mail merges for partnership outreach
  • Support execution and follow up activities relating to Operations and Finance
• Administrative Duties
  • Manage office access, greet and assist visitors, guests, couriers and helpers
  • Plan and organize staff events, including booking of restaurants / sourcing for spaces
  • Maintain staff birthday calendar and celebration schedules
  • Arrangement for courier of documents between regional and head office

Core Technical Skills

• You communicate clearly. You write well. You are precise and can explain things over the phone, e-mail, chat or in person
• You are independent. You can manage multiple tasks and can link tasks to processes and adapt quickly, asking the right questions
• You are creative and enjoy solving problems. You love to learn new things everyday yet remain cool under pressure
• You are used to working with spreadsheets and organizing data to suit relevant audience and stakeholders
• You like to do multi-channel research and resourceful. You get the job done!

You make a good fit for this role if

• You communicate well – both written and verbal
• You are meticulous and attention to details (to numbers and SOPs)
• You may have experience in event planning and vendor management (online or retail)
• You had experience navigating through different e-commerce or data systems
• You are organized and have the ability to segregate tasks
• Proficiency in MS Office, especially in using Excel & Google Drive (e.g. sheets/docs, etc)

Role Type

Permanent Part‑Timer , Min – 2 Days a week (Tue to Thu)

Qualifications

Experience of 0 – 1 years, Student part timers/Interns are welcome.
Location : Singapore, Ubi Area

Target Joining Date

Immediate