Business Support Coordinator

DOSK CONTRACT SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading construction services company in Singapore seeks an admin support professional for gas pipeline projects. The role involves claims tracking, updating project documentation, and coordinating with site supervisors. Ideal candidates are organised, detail-oriented, and familiar with document control processes. Fresh graduates are welcome.

Qualifications

• Strong skills in Excel and Google Sheets.
• Good organisational skills with follow-through.
• Detail-oriented with the ability to coordinate tasks.

Responsibilities

• Provide administrative support for gas pipeline projects.
• Track claims and maintain project documentation.
• Coordinate with drafting teams and site supervisors.

Skills

Strong Excel/Google Sheets

Organised with good follow-through

Comfortable with WhatsApp/Teams

Detail-oriented

Education

Local poly or University Graduate

Tools

Basic document control tools

AutoCAD

Job description

Job Description

Provide day-to-day admin support for gas pipeline projects, focusing on claims tracking, drawings, site evidence, and document control to keep submissions audit-ready and on schedule.

Key Responsibilities

• Update Work Order (WO) details and record all VWD-PC-SES emails received regarding claim status in the Project Master Tracking file.
• Update Sub-contractor/Supplier invoices in the Project Master Tracking system.
• Maintain and update the claim folder for LTA-ROA applications submitted by the project team.
• Perform daily checks for photo uploads from site supervisors and handle necessary arrangements or follow-ups.
• Download Daily Reports and As-built drawings from the site WhatsApp group and follow up with supervisors for the hard copy submissions.
• Coordinate with the Drafting Team to follow up on drawings required for claim purposes.
• Collect manpower timesheets from site supervisors for manpower supply to other contractors.
• Carry out other necessary documentation and administrative tasks as required.

Preferred Skills & Attributes

Requirement

• Strong Excel/Google Sheets; organised with good follow-through.
• Comfortable with WhatsApp/Teams and basic document control.
• Detail-oriented, able to coordinate with site teams and vendors.
• (Nice to have) Familiarity with LTA/ROA, as-builts, and claims workflows.
• Any Local poly or University Graduate – Fresh graduates are welcome
• (Civil engineering cert or AutoCAD cert will be advantage)