Business Assistant

PUMA Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global sports organization in Singapore is seeking a Business Assistant to provide administrative support to the Managing Director for SEA & Oceania. This role entails visa management, travel arrangements, secretarial duties, and claim administration. Candidates must hold a Bachelor's Degree in Business Management, possess 2-3 years of relevant experience, and be proficient in MS-Office. PUMA promotes equality and diversity in the workplace.

Qualifications

• 2-3 years' experience in a similar position.
• Fluency in English is required.

Responsibilities

• Perform administrative and clerical duties for the Managing Director.
• Manage visa applications and renewals.
• Oversee travel arrangements and itineraries.
• Coordinate meetings and prepare communication.
• Administer claim functions and other ad-hoc projects.

Skills

Excellent MS-Office (Word, PowerPoint, and Excel)

Effective communication

Education

Bachelor's Degree in Business Management or relevant background

Job description

Speed & Spirit is what we look for in our candidates, defined by some simple values that inspire us to BE DRIVEN in our performance, BE VIBRANT in our sporting legacy, BE TOGETHER in our team spirit, and BE YOU to let our individual talent and experience shine. Applying for a job at PUMA is easy and all genders are welcome. Simply click APPLY ONLINE and follow the steps to upload your application.

YOUR MISSION:

A business assistant is responsible for performing administrative and clerical duties to provide high quality services to the Managing Director, SEA & Oceania.

Task 1: Visa Application and Renewal

Prepare the necessary documents required by the visa agent to apply and renew visa for Managing Director, SEA & Oceania on a timely manner.

Task 2: Travel Management (International/Domestic)

Manage detailed travel arrangements, booking flight tickets, accommodation, and preparing detailed travel itineraries.

Task 3: Secretarial Duties

• Act as a liaison to the internal stakeholders and business partners, coordinating both internal and external meetings to ensure that Managing Director, SEA & Oceania’s time is maximized by effectively managing his schedules, create meeting agendas and circulate meeting materials.
• Prepare communication on behalf of the Managing Director, SEA & Oceania including administrative assistance.
• Record important meeting minutes.
• Assist in researching and following up with action on matters which fall within HOD/Director’s responsibility.

Task 4: Claim Management

Administer claim functions for Managing Director, SEA & Oceania, Country Managers, and Directors in the Zoho system.

Task 5: Others

Perform all administrative and clerical duties required, including event planning and other ad-hoc projects. Support the People & Organization team on engagement events including annual team outbound.

YOUR TALENT:

Education: Bachelor's Degree in Business Management or other relevant background.

Professional: Functional: 2-3 years' experience in a similar position.

IT Skills: Excellent MS-Office (Word, PowerPoint, and Excel).

Language Skills: English.

PUMA supports over 19,000 employees across 120+ countries. The PUMA Group owns the brand PUMA, Cobra Golf and stichd, and is headquartered in Herzogenaurach, Germany.

PUMA provides equal opportunities for all job applicants, regardless of race, color, religion, national origin, sex, gender identity or expression, sexual orientation, age, or disability. Equality for all is one of the core principles at PUMA and we do not tolerate any form of harassment or discrimination.