Business Analyst & Team Administrator

CBRE Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading global real estate services firm in Singapore is searching for a highly motivated Team Administrator. The successful candidate will manage databases, assist with marketing materials, and provide administrative support. The ideal applicant has a proactive approach, strong interpersonal skills, and proficiency in Microsoft Office. Join a collaborative environment where you can thrive and grow.

Qualifications

• Strong interpersonal skills and cultural sensitivity required.
• Must be able to work independently and collaboratively.
• Must have enthusiasm and commitment to provide high service levels.

Responsibilities

• Manage databases for prospective clients and transactions.
• Assist with administrative tasks for team members.
• Create marketing materials with graphic design support.
• Maintain and manage Salesforce for tracking.
• Provide marketing support including organizing advertisements.

Skills

Strong attention to detail

Proactive and resourceful approach

Strong interpersonal skills

Ability to prioritize multiple projects

Ability to work flexible hours

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Salesforce

Job description

About The Role

At CBRE, our people enjoy the flexibility of working in a global real estate and property services organization with tremendous scale. Every day you are empowered to be better and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and a collaborative environment where you will be challenged to grow and be your best.

Our Industrial Brokerage division is looking for a highly motivated Team Administrator to support our high performing team in Singapore.

What You’ll Do

• Responsible for establishing, managing and maintaining prospective clients’ and transactions’ databases.
• Work with relevant departments to ensure stock database is updated
• Assisting team members in administrative work such as arranging for conference calls, meetings, transport, courier and other ad hoc duties.
• Responsible for invoices and following up of billings
• Maintain and manage Salesforce (online tracker for directors to track team members’ performance and current dealings)
• Keeping track and updating of team’s track record and capability statement.
• Providing direct marketing and sales support to the department by organizing outdoor, online and newspaper advertisements and sending email blasts for projects
• Managing Social Media posts (LinkedIn, Carousell, Google Adwords, Youtube Ads, Commercial Guru, The Edge) for the Industrial & Logistics team;
• Creating marketing materials such as an Information Memorandum, Property Factsheets, Proposals and Presentations with support from in house graphic design team
• Liaise with our Digital and Technology team in India on the setting up of virtual dataroom and creation of user access. Prepare, upload and manage due diligence related items and documents in the virtual dataroom
• Supporting team members in their projects by managing NDA signings with prospective buyers, keeping track of their status, arrangement of viewings, updating of progress reports, etc.

What You’ll Need

• Strong attention to detail
• Proactive and resourceful approach to work
• Strong interpersonal skills and cultural sensitivity
• The capacity to work independently and collaboratively
• Ability to prioritize and manage multiple projects in order to meet deadlines
• Ability to work efficiently without compromising quality or accuracy
• Ability to work flexible hours if required to support critical deadlines
• A strong work ethic, and willingness to work hard and cohesively in a team
• Intermediate to advanced level in core Microsoft packages – Word, Excel, Outlook, and PowerPoint
• Enthusiasm and commitment to complete transactions and provide high levels of service to clients

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

OUR VALUES IN HIRING

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.