Business Administrator

PEP & CO PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local office management company in Singapore is looking for an Office Administrator to manage office supplies, vendor interactions, and general administrative tasks. Ideal candidates should possess at least a NITEC certificate in Business Administration, have a minimum of 2 years of experience, and be proficient in Microsoft Office. This role demands attention to detail and the ability to work both independently and collaboratively.

Qualifications

• Minimum 2 years of relevant experience required.
• Ability to work independently and as a team player is crucial.

Responsibilities

• Monitor maintenance of office premises and assess requirements.
• Oversee supplies of stationery and welfare for the office.
• Assist in logistics for meetings and team events.

Skills

Proficient in Microsoft Office

Detail-oriented

Good understanding of bookkeeping procedures

Education

NITEC certificate in Business Administration or equivalent

Job description

Job Description:

• Monitor the maintenance of the office premises, assess maintenance requirements/requests, decide appropriate actions, source suppliers/ service providers as required standards and maintain administration documentation
• Purchase and oversee the supplies of stationery and welfare for the office
• Assist with organising the logistics related to meetings/team events (e.g. venue bookings, refreshments etc.)
• Liaise with apartment landlords on quarterly servicing of air conditioners etc
• Do filing and maintenance of relevant documentation
• Liaise with vendors on any procurement related tasks
• Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors
• Perform reception duties not limit to handle walk-in corporate visitors, sorting incoming mails, mailing of outgoing mails and arranging courier services
• Handle general office administrative matters & general upkeep of office
• Assist to check on internal and external social media posting if have been scheduled accordingly
• Create detailed schedules and set deadlines for various stages of a project
• Distribute assignments to creative teams and other departments, depending on their availability and priorities
• Review budget spending with account managers to get client approval
• Monitor projects and workloads, adjusting assignments and deadlines accordingly
• Work with freelancers and contractors and ensure they have the resources needed for their job
• Troubleshoot any potential issues and fix them in a timely manner
• Any other ad hoc duties as required

Job Requirements:

• Candidate must possess at least NITEC certificate in Business Administration or equivalent
• Minimum 2 years of relevant experience
• Proficient in Microsoft Office
• Able to work independently and work as a team player
• Detail-oriented and meticulous
• Good understanding of bookkeeping procedures