Bookkeeper & Administrative

YONG SHENG FOOD MANUFACTURING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local food manufacturing company in Singapore is seeking a Bookkeeper with strong administrative skills. Responsibilities include recording financial transactions, managing office supplies, and communicating with suppliers. Proficiency in QuickBooks and excellent communication skills in Mandarin and English are essential. Experience in the F&B sector is a plus.

Qualifications

• Must demonstrate high accuracy in financial transactions and reporting.
• Experience managing correspondence and office supplies is essential.
• Ability to process work pass applications for foreign employees.

Responsibilities

• Record and reconcile financial transactions accurately.
• Manage office communications and supplies efficiently.
• Prepare necessary documentation for bank account openings.

Skills

Proficiency in accounting software (QuickBooks)

High attention to detail and accuracy

Understanding of basic accounting principles

Strong numerical skills

Organization and time management

Excellent verbal and written communication skills in Mandarin and English

F&B experience

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

Bookkeeping Core Responsibilities

1. Recording Financial Transactions:
   Accounts Payable: Processing and recording invoices from vendors, and ensuring they are match our records and create the payment accordingly.
   Accounts Receivable: Generating and sending invoices to customers, tracking payments, and updating the system. Recording daily sales figures accurately in the system. Reconciling online platform sales with bank statements to ensure payment accuracy.
   Processing Payroll: Calculating employee hours, wages, deductions, incentives and issuing payslip if needed.
   Recording Expenses: Categorizing and recording all business expenses (e.g., office supplies, utilities).
2. Reconciling Accounts:
   Bank Reconciliation: The most critical task. Matching the company's internal financial records with monthly bank and credit card statements to ensure they align and identify any discrepancies.
3. Managing the General Ledger:
   Maintaining the primary accounting record where all transactions are logged.
   Ensuring every transaction is posted to the correct account.
4. Producing Basic Financial Reports:
   Generating key reports for the business owner or accountant, such as:
   Profit and Loss (Income Statement): Shows revenue and expenses over a period.
   Balance Sheet: Record of the company's assets, liabilities, and equity at a point in time.
   Cash Flow Statement: Tracks the movement of cash in and out.

Key Skills for a Bookkeeper

1. Proficiency in accounting software (QuickBooks).
2. High attention to detail and accuracy.
3. Understanding of basic accounting principles (debits/credits, chart of accounts).
4. Strong numerical skills.
5. Organization and time management.
6. Excellent verbal and written communication skills in both Mandarin and English.
7. Prefer have F&B experience.

Administrative Core Responsibilities

1. Communication:
   Handling Correspondence: Managing incoming and outgoing mail, emails, and other communications.
2. Office Management:
   Supplies & Inventory: Ordering and maintaining office supplies and equipment.
   Vendor Liaison: Coordinating with suppliers.
   Maintaining Office Systems: Ensuring equipment like printers and Computer are functioning.
3. Record Keeping & Data Management:
   Filing Systems: Maintaining both physical and digital filing systems for various documents (e.g., contracts, employee records).
4. Expertise in Pass Applications: Proficient in using the Ministry of Manpower (MOM) portal to process work pass applications (e.g., S Pass, Employment Pass) for foreign employees. Liaise with insurance agents to purchase the required security bonds and medical insurance.
5. Documentation: Prepare and issue official letters for bank account openings and other necessary correspondence for staff.
6. Grant Management: Knowledgeable in various F&B-related grants, including eligibility criteria and the end-to-end application process.
7. Survey Coordination: Responsible for completing and submitting regular company surveys requested by government agencies.

Key Skills for an Administrator

1. Excellent verbal and written communication skills in both Mandarin and English.
2. Strong organizational and multitasking abilities.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
4. Problem-solving.
5. Discretion and confidentiality.