Billing and Accounts Assistant (6 Months Maternity Cover)

SINGAPORE TRADE DATA EXCHANGE SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A public-private partnership in Singapore is seeking a highly motivated Billing and Accounts Assistant for a 6-month maternity cover. The ideal candidate will manage accounts payable/receivable functions, ensure timely billing, monitor overdue accounts, and process grant claims. Candidates should have a diploma in accounting and 1-3 years of experience in related fields, with strong analytical and organizational skills. Familiarity with Xero and grant funding programs is preferred.

Qualifications

• 1-3 years of working experience in AR/AP; fresh graduates with strong internship experience may also be considered.
• Basic accounting or finance knowledge.
• Familiarity with grant funding programs and associated guidelines in Singapore.

Responsibilities

• Manage day-to-day accounts payable (AP) or accounts receivable (AR) function.
• Ensure timely and accurate billing and/or processing of invoices for payment.
• Monitor AR ageing and follow up with customers on overdue accounts.
• Ensure timely bank reconciliation of financial transactions (AR/AP) and identify and resolve discrepancies.
• Process and review grant claims, ensuring compliance with guidelines and requirements.

Skills

Analytical skills

Attention to detail

Organizational skills

Time management

Interpersonal skills

Education

Diploma in Accounting or related field

Tools

Xero

MS Excel

MS Word

MS PowerPoint

Job description

About SGTraDex

SGTraDex is a public-private partnership (PPP) that was created as a result of the Singapore Together Alliance for Action (AfA) on Supply Chain Digitalisation, aimed to streamline information flows across a fragmented global supply chain ecosystem through a common data highway. As part of this digital transformation, we provide companies with the momentum to build a stronger and robust supply chain ecosystem for international trade flows, and unlock new efficiencies and opportunities where ecosystem partners come together to achieve a shared visibility of an end-to-end supply chain

We are seeking a highly motivated individual to join our team as a Billing and Accounts Assistant (6 Months Maternity Cover). The ideal candidate will play a crucial role in ensuring a smooth and efficient billing process. You will also work closely with the SGTraDex Logistics team to support the disbursement of grant monies to support the digitalization in the logistics industry.

The role:

This position requires strong analytical skills, attention to detail, and the ability to work collaboratively with various stakeholders. Key responsibilities include:

• Manage day-to-day accounts payable (AP) or accounts receivable (AR) function
• Ensure timely and accurate billing and/or processing of invoices for payment
• Monitor AR ageing and follow up with customers on overdue accounts
• Ensure timely bank reconciliation of financial transactions (AR/AP) and identify and resolve discrepancies
• Process and review grant claims, ensuring compliance with guidelines and requirements
• Maintain clear communication with grant applicants, stakeholders and team members
• Maintain organized records and issue account statements for auditing and reporting purposes.
• Liaise with auditor and vendors where necessary
• Prepare GST reports quarterly
• Handle Ad hoc Admin/HR tasks as required

Qualifications:

• Diploma in Accounting or related field
• 1-3 years of working experience in AR/AP; fresh graduates with strong internship experience may also be considered
• Basic accounting or finance knowledge
• Familiarity with grant funding programs and associated guidelines in Singapore
• Excellent organizational and time management abilities to handle multiple tasks and deadlines effectively.
• Ability to follow processes
• Detail-oriented, organized and able to work independently
• Experience with accounting software (Xero) is an added advantage
• Proficient in using computer applications (MS Excel, Words, PowerPoint, etc)
• Strong interpersonal and communication skills to work collaboratively in a team-oriented environment
• Ability to maintain confidentiality and handle sensitive information with professionalism and integrity