Billing / Admin Assistant (Simple Duties/ Invoice/ Quotations) – TUAS

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore seeks a Billing / Admin Assistant for simple duties related to invoicing and administrative support. The ideal candidate has prior experience, is proficient in Microsoft Excel, and is bilingual in English and Mandarin. This permanent position offers a salary of up to $3200 and perks including annual leave and free lunch from Tuesday to Thursday.

Benefits

Annual Leave

Free Lunch Tuesday to Thursday

Company Transportation to nearest MRT

Qualifications

• Prior experience in billing, accounts, or administrative support is preferred.
• Proficient in Microsoft Excel managing multiple spreadsheets.
• Bilingual in English and Mandarin for communication.

Responsibilities

• Issue invoices and credit notes promptly and accurately.
• Check quotations and obtain approvals.
• Email invoices and Statements of Accounts (SOA) to customers.
• Input invoices into Excel for two companies.
• Review Excel entries and resolve discrepancies.
• Respond to customer queries via WhatsApp and phone calls.
• Prepare monthly sales and credit note reports.
• Assist in answering incoming phone calls when needed.

Skills

Billing experience

Proficient in Microsoft Excel

Bilingual in English and Mandarin

Job description

• Position: Billing / Admin Assistant (Simple Duties/ Invoice/ Quotations) – TUAS
• Location: Tuas Ave (Company Transportation to the nearest MRT will be provided)
• Working hours: 5 days a week- Monday - Friday (4 days 8am to 6pm and 1 day - 8am -5pm)
• Salary (commensurate with experience): Up to $3200 + Annual Leave + Free Lunch Tuesday to Thursday
• Duration: Permanent
• Industry: MANUFACTURE AND REPAIR OF ELECTRIC GENERATORS

Main Responsibilities

• Issue invoices and credit notes promptly and accurately.
• Check quotations and obtain approvals from the Operations Manager and General Manager.
• Email invoices and Statements of Accounts (SOA) to customers.
• Input invoices into Excel for two companies.
• Review Excel entries and liaise with sales staff to resolve discrepancies.
• Respond to WhatsApp messages and phone calls, addressing customer queries on invoice settlement.
• Prepare monthly sales reports, credit note reports, salesperson sales reports, and assist with monthly accounting requests.
• Issue invoices for selected customers and file them in designated folders.
• Support ad-hoc billing and reporting tasks as required.
• Assist in answering incoming phone calls when the Customer Liaison & Operations Coordinator is on the other line.

Requirements

• Prior experience in billing, accounts, or administrative support is preferred.
• Proficient in Microsoft Excel and comfortable managing multiple spreadsheets.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates.

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