Billing/ Admin Assistant (Simple Duties/ Invoice/ Quotations) - TUAS

Search Personnel Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore seeks a Billing/Admin Assistant to manage invoices, handle customer queries, and support accounting tasks. The ideal candidate should be proficient in Microsoft Excel and bilingual in English and Mandarin. Competitive salary of up to $3200 with benefits like annual leave and provided transportation.

Benefits

Annual Leave

Free Lunch Tuesday to Thursday

Company Transportation to nearest MRT

Qualifications

• Prior experience in billing, accounts, or administrative support is preferred.
• Comfortable managing multiple spreadsheets.

Responsibilities

• Issue invoices and credit notes promptly and accurately.
• Check quotations and obtain approvals.
• Email invoices and Statements of Accounts to customers.
• Input invoices into Excel for two companies.
• Prepare monthly sales reports and assist with accounting requests.

Skills

Proficient in Microsoft Excel

Bilingual in English and Mandarin

Job description

Position: Billing / Admin Assistant (Simple Duties/ Invoice/ Quotations) – TUAS

Location: Tuas Ave (Company Transportation to the nearest MRT will be provided)

Working hours: 5 days a week- Monday - Friday (4 days 8am to 6pm and 1 day - 8am -5pm)

Salary (commensurate with experience): Up to $3200 + Annual Leave + Free Lunch Tuesday to Thursday

Duration: Permanent

Industry: MANUFACTURE AND REPAIR OF ELECTRIC GENERATORS

Main Responsibilities:

• Issue invoices and credit notes promptly and accurately.
• Check quotations and obtain approvals from the Operations Manager and General Manager.
• Email invoices and Statements of Accounts (SOA) to customers.
• Input invoices into Excel for two companies.
• Review Excel entries and liaise with sales staff to resolve discrepancies.
• Respond to WhatsApp messages and phone calls, addressing customer queries on invoice settlement.
• Prepare monthly sales reports, credit note reports, salesperson sales reports, and assist with monthly accounting requests.
• Issue invoices for selected customers and file them in designated folders.
• Support ad-hoc billing and reporting tasks as required.
• Assist in answering incoming phone calls when the Customer Liaison & Operations Coordinator is on the other line.

Requirements:

• Prior experience in billing, accounts, or administrative support is preferred.
• Proficient in Microsoft Excel and comfortable managing multiple spreadsheets.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates.

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