Banquet Executive / Assistant Banquet Manager (GCW)

Grand Copthorne Waterfront Hotel Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A luxury hotel in Singapore is looking for a Banquet Executive to support the Banquet Department. Responsibilities include managing banquet inventories, ensuring standard operating procedures are met, and providing administrative assistance. The ideal candidate has 1-3 years of experience in banquet operations and proficiency in Microsoft Office, along with a commitment to food safety standards.

Qualifications

• 1-3 years of experience in Banquet Operations.
• Working proficiency in Microsoft Office.
• WSQ Follow Food & Beverage Safety and Hygiene Policies.

Responsibilities

• Monitor and manage banquet operations and inventory.
• Coordinate and communicate orders from the Banquet Manager.
• Ensure compliance with service delivery standards.
• Provide administrative support for banquet operations.
• Participate in meetings related to banquet operations.

Skills

Experience in Banquet Operations

Proficiency in Microsoft Office

Understanding of Food & Beverage Safety

Job description

The Banquet Executive works closely with the Director of Banquet to perform office administrative functions and operation service task for the all Banquet Department and ensures that all SOP standards are met.

Key responsibilities

• To monitor restaurants and banquet operations stocks and/or inventory such as menus, tent cards etc. and ensure they are in good condition for Banquet operations team and guests to use.
• Transmits any orders or decisions taken by the Banquet Manager promptly to team members as per instructions such as executing all in-house and third party outlets’ promotions or corporate initiatives.
• Organizes and files all Banquet documents so that they are readily available on request for answering queries or preparing reports.
• Ensure service delivery standards in line with SOPs and ensure conformance by carrying out SOP audits and follow-up.
• Take care of Banquet services and provide relevant correspondence to guest queries.
• Be familiar with Banquet Operation functionality and other related task.
• Participate and assist Banquet Manager in all meetings relevant to the department.
• To comply with all company and local laws for all Banquet services including restaurants and catering licensing maintenance, renewals.
• To monitor and take corrective action to reduce waste, misuse and breakage.
• Work with procurement for Restaurants and Banquet Operations on all operations related item.
• To provide administrative support to all Banquet outlets such as but not limited to preparation of banquet items and etc.
• Process all correspondences, minutes of the meeting, reports, memos, action plan, weekly planner, menu, F&B Forecast, gift voucher, and other documents relevant.
• Organizes and files all Banquet documents so that they are readily available on request for answering queries or preparing reports.
• Ensure service delivery standards in line with SOPs and ensure conformance by carrying out SOP audits and follow-up.
• Be familiar with Banquet Operation functionality and Special Task.
• Performs related duties and special projects as assigned by Director of Banquet.
• To comply with all company and local laws for all Banquet services including restaurants and catering licensing maintenance, renewals.
• To monitor and take corrective action to reduce waste, misuse, and breakage items.
• Work with procurement for Restaurants and Banquet Operations be it wedding favors, gifts, tent cards, etc and ensure it is within budget through the MPS system.
• In-charge of hotel and banquet events’ flower arrangement and decoration according to Banquet Operations’ instructions.
• And other duties as assigned by the Restaurant Manager/F&B Manager/F&B Management Team to assist on other outlets duty.

Ideal requirements

• 1-3 years of experience in Banquet Operations
• Working proficiency in Microsoft Office
• WSQ Follow Food & Beverage Safety and Hygiene Policies or other existing and/or new Workforce Skills Qualifications (WSQ)