Banquet Assistant Coordinater

ARC3 PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading event management company in Singapore is seeking a Banquet Coordinator to plan and execute various events, including weddings and conferences. The role requires strong communication and organizational skills, as well as experience in hospitality or event coordination. Responsibilities include client liaison, event logistics, on-site management, and budget oversight. The ideal candidate thrives under pressure and has knowledge of health and safety procedures.

Qualifications

• Experience in hospitality, event coordination, or sales support.
• Ability to work under pressure and multitask.
• Knowledge of health, safety, and sanitation procedures.

Responsibilities

• Meet clients and understand event specifics as the main point of contact.
• Analyze Banquet Event Orders (BEOs) and plan room setups.
• Work with internal teams and external vendors for smooth execution.
• Supervise staff and manage event flow during the event.
• Oversee setup and breakdown of banquet areas.
• Prepare reports and manage event budgets.

Skills

Strong communication

Interpersonal skills

Organizational skills

Problem-solving

Job description

A Banquet Coordinator plans, organizes, and executes events (weddings, conferences, galas) by liaising with clients, understanding needs via Banquet Event Orders (BEOs), coordinating with internal teams (kitchen, sales, operations) and vendors, and overseeing setup/breakdown to ensure seamless, high-quality guest experiences and adherence to brand standards

Key duties include managing timelines, budgets, staffing, resolving issues, and conducting post-event evaluations for continuous improvement.

Key Responsibilities

• Client & Sales Liaison:Meet clients, understand event specifics (menu, setup, timelines), and serve as the main point of contact.
• Event Planning:Analyze Banquet Event Orders (BEOs), plan room setups, action stations, buffets, and handle special requests.
• Coordination:Work with Sales, Kitchen, and Operations teams, plus external vendors, for smooth execution.
• On‑Site Management:Supervise staff, manage event flow, troubleshoot issues, and ensure guest satisfaction during the event.
• Logistics:Oversee setup, breakdown, equipment management, and cleanliness of banquet areas.
• Administration:Prepare reports, manage budgets, and ensure compliance with health, safety, and company standards.

Essential Skills & Qualifications

• Strong communication, interpersonal, and organizational skills.
• Experience in hospitality, event coordination, or sales support.
• Ability to work under pressure, multitask, and solve problems.
• Knowledge of health, safety, and sanitation procedures.