Associate Specialist – Events

Directions Group Inc Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A luxury event management agency in Singapore is seeking an Associate Specialist to support the planning and execution of events for prestigious lifestyle brands. The role involves working closely with the team leader to develop proposals, coordinate project details, and manage communications with vendors. The ideal candidate will have a relevant diploma or degree and experience in the luxury lifestyle industry, demonstrating a passion for events and strong attention to detail. Proficiency in Microsoft Office is essential, and occasional night and weekend work may be required.

Qualifications

• Relevant experience in event management or marketing communications preferred.
• Passion for events is essential.
• Attention to detail and strong organizational skills required.

Responsibilities

• Assist with preparation of event proposals and project materials.
• Support the team leader in coordination and execution of projects.
• Manage communications and vendor relationships for project success.

Skills

Event management

Marketing communications

Written and verbal communication

Time-management

Problem-solving

Education

Diploma or Degree in Business Studies, Marketing, Public Relations or Mass Communications

Tools

Microsoft Office

Adobe Photoshop

Adobe Illustrator

Job description

Job Description

Working with a small team of dynamic individuals, the Associate Specialist will assist the team leader to develop and execute events for the agency’s list of luxury lifestyle brand clients in various industries covering fashion, jewellery, beauty, hospitality and corporate events.

The job scope will cover all relevant research, planning and implementation work required to support the delivery and execution of an event.

Responsibilities

• Assist with the preparation of event proposals, presentations and project materials
• Support the team leader with coordination and execution of assigned projects
• Manage communications, ensuring that any issues, changes, or required performances that impact projects are documented and addressed with the key team members
• Source, establish, develop and actively manage relationships with key vendors providing for the best available resources within budget and overall project success
• Assist with procurement of permits, licenses, and all other paperwork for events
• Support team leader with executing detailed checklists and program schedules
• Provide administrative and project support to the team leader
• Assisting in hands‑on set up and tear down
• Maintain complete & updated files with all project/event details and information
• Meet deadlines, prioritize tasks, report on tasks assigned and deliver prompt responses to team leader
• Perform other related duties as assigned

Requirements

• Diploma or Degree in Business Studies, Marketing, Public Relations or Mass Communications
• Relevant experience in Event management or Marketing Communications; prior experience in an agency setting and/or Luxury Lifestyle industry preferred
• An existing network of contacts in design and production vendors will be advantageous
• Passion for events
• Meticulous with strong attention to details
• Good written and verbal communication skills
• Positive attitude, resourceful nature, and excellent problem-solving capabilities
• A team player with strong interpersonal skills, is proactive and able to work independently
• Some night and weekend work is required
• Excellent time‑management, ability to multi‑task and work in a fast‑paced environment
• Proficiency in Microsoft Office; Adobe Photoshop and Illustrator a plus