Associate (Management Support, Corporate Services), SIMTech

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading research organization in Singapore is looking for an Administrative Support Officer to provide crucial assistance to management and ensure smooth operations. The ideal candidate should have a diploma in a relevant field, strong organizational skills, and the ability to communicate effectively. Responsibilities include coordinating events, managing schedules, and supporting new hires. This role offers a dynamic working environment and the opportunity to enhance administrative processes.

Qualifications

• Minimum of 2 years working experience in administration work is a plus.
• Strong written and verbal communication skills are essential.
• Ability to break down tasks into deliverables and set realistic timelines.

Responsibilities

• Provide administrative support for events and visits.
• Organize and coordinate meetings, including preparing materials.
• Assist with onboarding of new hires.

Skills

Communication skills

Organizational skills

Team player

Proficient in Microsoft Office

Education

Diploma in a relevant field or equivalent experience

Tools

Microsoft Office

SAP

Job description

Overview

Provide administrative support to the team and ensure seamless coordination with internal and external stakeholders till fulfilment of activities.

Specific Responsibilities Include, but are not limited to:

Administrative Support

• Provide administrative support for events and visits.
• Support in reception duty covering and provide general assistance to visitors.
• Raise purchase requisitions for supported divisions/offices.
• Manage calendar scheduling for assigned Directors / management.
• Assist Directors/Management with internal training, claim, and leave submission.
• Facilitate arrangements for management overseas trips.
• Organize and coordinate meetings/visits, including assist in preparation of materials.
• Take meeting minutes and follow up on action items, when required.
• Assist with onboarding of new hires in supported divisions/offices
• Handle requests and queries from management.
• Perform other ad hoc duties as assigned by Management or Reporting Officer.
• Maintain a systematic filing system.
• Update and manage office policies and procedures.
• Track, maintain, and order office supplies inventory.
• Maintain divisions/offices distribution list and contact lists.
• Assist in planning and executing internal and external events, ensuring all logistical details are managed effectively.
• Drive continuous improvement within the administrative and secretarial support organization.

Job Requirements

• Diploma in a relevant field. Candidates without a diploma but with equivalent relevant experience will also be considered.
• Minimum of 2 years working experience in administration work is a plus.
• Ability to break down tasks into deliverables and set realistic timelines for completion.
• Strong written and verbal communication skills are essential.
• Must be a team player with excellent interpersonal skills, independent and adaptable.
• Proficient in Microsoft Office applications.
• Familiarity with SAP is an advantage.
• Willingness to be scheduled to work off-shift hours in support of visits/events occasionally.