Associate Executive, Special Projects Office (Contract)

National University Hospital; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking an Associate Executive to provide operational support. The role requires managing onboarding processes, coordinating meetings, and maintaining communication with various departments. Ideal candidates will hold a diploma and possess strong organizational skills, time management, and proficiency in Microsoft Office applications. This position offers a dynamic work environment.

Qualifications

• Diploma holder required.
• Proficient in Microsoft Office applications.
• Good communication skills needed.

Responsibilities

• Manage administrative onboarding processes and procurement.
• Coordinate appointments, meetings, and official engagements.
• Procure goods and services as per guidelines.

Skills

Communication skills

Team player

Attention to details

Organizational skills

Time management

Adaptability

Education

Diploma holder

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview:

The Associate Executive will provide operational and administrative support to the Manager and team and ensure the department's administrative and operational matters are managed expediently and smoothly.

Job Responsibilities:

• Manage administrative processes relating to onboarding of new staff and/or tenants, procurement, and replenishment of office supplies, booking of facilities and timely submission of claims/payments.
• Maintain calendar/schedules and coordinate appointments, meetings, and any other official engagements.
• Liaise with internal and external departments to coordinate meetings and assist to organise events.
• Procure goods an services required for the site to operate seamlessly, in accordance to prevailing government regulations, NUH/NUHS policies and guidelines.
• Support Manager and HOD in the management of space requests and ensure optimal allocation of space to support NUH's growth and development for the long-term.
• Manage incoming and outgoing correspondences such as letters, mails and invoices. Maintain proper filing and archival systems.
• Assist Manager in the collation of information and statistics to guide operational decision-making.
• Day-to-day operational tasks, including but not limited to management of facilities, coordiation of logistics and support for staff on-site.

Job Requirements:

• Diploma holder
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Good communication skills and team player
• Attention to details
• Good organisation skills and time management
• Basic understanding of facilities management
• Ability to implement guidelines and procedures
• Adaptable and able to work in a fast-paced environment