Associate Executive, Operation Admin (Clinical Ops)

Khoo Teck Puat Hospital; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A healthcare organization in Singapore is seeking an Associate Executive to provide high-level administrative and operational support. This role involves managing calendars, scheduling meetings, and assisting in data extraction for performance reports. The ideal candidate is organized, detail-oriented, and a team player who thrives in a fast-paced environment. Join us to help enhance service delivery and ensure compliance within our department.

Qualifications

• Minimum GCE 'A' level or Diploma in any discipline.
• Good verbal and written communication skills.
• Self-motivated and driven, enthusiastic about learning on the job.

Responsibilities

• Manage calendars and schedule meetings.
• Assist in data extraction and performance report generation.
• Organize and coordinate section meetings and take minutes.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Team collaboration

Education

GCE 'A' level or Diploma

Job description

Associate Executive, Operation Admin (Clinical Ops)

Family Group: Administration

The Associate Executive provides high-level administrative and operational support to the department, focusing on tasks such as managing administrative function, ensuring compliance and improve service delivery. Requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

1. Manage calendars, schedule meetings, preparing reports and handling of administrative tasks for the section / department.
2. Assist in data extraction, generation of performance reports, not limited to Balance Scorecards, and monitoring of key performance indicators for the section / department.
3. Work collaboratively with various departments and stakeholders.
4. Manage the on-boarding administrative works for new staff and off-boarding of resignee of the section / department.
5. Organize and coordinate section/ department meetings, including preparing agendas and taking minutes.
6. Perform any other administrative duties to support the section/ department.
7. 1. Support all corporate activities.
8. 2. Foster continuous improvement as our way of life at improving processes to achieve operational excellence.
9. 3. Perform any other duties as assigned by Reporting Officer

JOB REQUIREMENTS

(A) EDUCATION, TRAINING AND EXPERIENCE

• · Minimum GCE “A” level or Diploma in any discipline
• · Prior experience in Executive Assistant position will be advantageous but not a pre-requisite.
• · Good verbal and written communication skills.
• · A team player who can collaborate well and work efficiently under tight deadlines in a fast-paced dynamic environment, and able to work independently.
• · Self-motivated and driven, enthusiatics about learning on the job and willing to go the extra mile to see things through.