Associate Executive, Healthcare Operations #HKF

Recruit Express; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced administrative assistant to manage schedules, coordinate training activities, and handle office management tasks. The ideal candidate has at least 1-2 years in administrative roles, is detail-oriented, and proficient in Microsoft Office. This position offers a salary of up to $4,000/month and requires the ability to multitask in a dynamic environment.

Qualifications

• Minimum 1–2 years of administrative/secretarial experience, preferably in healthcare.
• Detail-oriented and able to multitask in a dynamic environment.
• Willing to travel across various cluster locations as required.

Responsibilities

• Manage complex calendars for the Chief Nurse and leadership team.
• Coordinate training activities with internal departments and external vendors.
• Liaise with Facility Management and vendors to resolve office maintenance issues.

Skills

Organisational skills

Verbal communication

Written communication

Microsoft Office proficiency

Time management

Education

Diploma in any discipline

Job description

📍 Location: Clementi
🕘 Schedule: Monday to Friday, Office Hours
💰 Salary: Up to $4,000/month

Key Responsibilities

🗓 Administrative Coordination & Meeting Management

• Manage complex calendars for the Chief Nurse and leadership team
• Schedule and coordinate clinical and leadership meetings (including logistics and follow-ups)
• Maintain staff rosters, including leave and on-call schedules

📚 Training & Development Support

• Coordinate training activities with internal departments and external vendors
• Maintain training records, track and manage Continuing Professional Education (CPE) points
• Support training documentation and reporting
• Process EPIC system access requests

🏢 Office & Facility Management

• Liaise with Facility Management and vendors to resolve office maintenance issues
• Process monthly bills and staff claims
• Conduct office orientation for new hires, including safety and security briefings
• Manage office access control across sites
• Support community health events (including occasional weekend events)

Requirements

• Min Diploma in any discipline
• Min 1–2 years of administrative/secretarial experience, preferably in healthcare
• Proficient in Microsoft Office
• Excellent organisational and time management skills
• Strong written and verbal communication
• Detail-oriented, able to multitask in a dynamic environment
• Willing to travel across various cluster locations as required

If interested, please email me at [e-mail] or telegram @kellynlytan