Associate Executive (Corporate Development)

National Healthcare Group Corporate Office (HQ); Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A prominent healthcare organization in Singapore is seeking a highly organised Executive Assistant. This role involves providing administrative support to senior management and ensuring smooth departmental operations. Candidates should possess strong organisational skills, proficiency in Microsoft Office, and excellent communication abilities. This position reports to the Manager, Corporate Development.

Qualifications

• Strong organisational abilities and time management abilities.
• Outstanding written and verbal communication skills with a high degree of professionalism.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Attention to detail and ability to handle confidential information with discretion.
• Ability to work independently while maintaining collaborative relationships.
• Working knowledge of ARIBA and ePay systems preferred.

Responsibilities

• Manage calendar for the Director and department, including scheduling and prioritisation.
• Organise high-level meetings and corporate events.
• Provide support for Board Committee Meetings and CEO engagements.
• Manage departmental procurement and payments ensuring compliance.
• Oversee office administration including supplies and assets.

Skills

Organisational abilities

Time management

Written communication

Verbal communication

Microsoft Office proficiency

Attention to detail

Independence

Collaboration

Knowledge of ARIBA and ePay

Job description

Overview

Position: Executive Assistant

Department: Corporate Development

Job Description:

We are seeking a highly organised Executive Assistant to provide administrative support to NHG and IMH Senior Management while playing a crucial role in departmental operations. This position will report to the Manager, Corporate Development.

Key Responsibilities

• Provide calendar management for the Director and department, including scheduling, meeting coordination, and prioritisation of commitments
• Organise high-level meetings and corporate events
• Provide administrative support for Board Committee Meetings and CEO engagements
• Process and manage departmental procurement and payments, ensuring compliance with financial procedures
• Oversee office administration, including maintenance of supplies, and departmental assets

Requirements

• Strong organisational abilities and time management abilities
• Outstanding written and verbal communication skills with a high degree of professionalism
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Attention to detail and proven ability to handle confidential information with discretion
• Ability to work independently while maintaining strong collaborative relationships
• Working knowledge of ARIBA and ePay systems (preferred)

About IMH

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.